Nigeria

Vacancy Details

Grade: 7

No questions specified.

Grade: All Grades

1 Are you able to legally work in this country? Answer to this question is required
  • Yes
    1.1 If yes, tell us more about yourself and if applicable, select the type of permit you currently possess (upload the appropriate paperwork in the Documents section)
    • I am a citizen of this country.
    • I have a work permit.
    • I have a study permit.
    • I have a U.S. diplomatic visa.
    • I am the holder of a non-diplomatic visa
    • I am the holder of a work and/or residency permit of the host country.
    • None of the above.
  • No
2 Do you have the required education as stated in the Vacancy Announcement? Answer to this question is required
  • Yes
  • No
3 What is the highest level of education you have completed? Answer to this question is required
  • Primary School
  • Secondary School
  • College (2 years)
  • University Degree
  • Masters or Equivalent
  • Doctorate
4 Do you have the required experience as stated in the Vacancy Announcement? Answer to this question is required
  • Yes
  • No
5 Do you have the required language level (s) for  the listed language (s) in this vacancy announcement? Answer to this question is required
  • Yes
  • No
6 This is an internal vacancy announcement. From the options below, select your status (eligibility to apply for this position). View this site for definitions - https://careers.state.gov/downloads/files/definitions-for-va Answer to this question is required
  • I’m a U.S. Citizen Eligible Family Member (USEFM)
  • I’m an Eligible Family Member (EFM) at post or on travel orders to post
  • I’m a Declared Members of Household (MOH)
  • I’m a current employee of this mission/consulate
  • None of the Above
7 Which administrative tasks have you performed? Answer to this question is required
  • Prepared financial reports that track spending
  • Prepared annual budget plans
  • Analyzed administrative polices before applying them
  • Issued new guidelines to others
  • Prepared work plans
  • None of the above
8 Which administrative tasks have you performed? Answer to this question is required
  • Answered telephone calls for my team
  • Taken messages for my team
  • Served as a point of contact for my team
  • Directed technical questions to appropriate parties
  • Arranged work with various parties
  • Contacted others to receive or provide information
  • None of the above
9 Which administrative tasks have you performed? Answer to this question is required
  • Used an email to receive or provide information to others
  • Used a word processing application to write
  • Answered a telephone to provide information, take messages, or transfer calls to others
  • Entered information into an electronic database
  • Created paper or electronic filing systems to record/update information
  • Managed paper or electronic filing systems to record/update information
  • Maintained documents, attendance records, and correspondence
  • None of the above
10 Which administrative tasks have you performed? Answer to this question is required
  • Onboarded new employees
  • Created office procedures to provide clerical and technical support
  • Created the database of business address or contacts
  • Updated the database of business address or contacts
  • None of the above
11 Which administrative tasks have you performed? Answer to this question is required
  • Answered telephone to provide information, transfer calls or take messages
  • Made telephone calls to obtain information
  • Set up conference calls
  • None of the above
12 Which administrative tasks have you performed? Answer to this question is required
  • Drafted documents for approval
  • Responded to questions in writing
  • Edited documents
  • Prioritized incoming mail
  • Screened telephone calls
  • None of the above
13 Which types of administrative procedures have you implemented? Answer to this question is required
  • Personnel
  • Property
  • Financial
  • Travel
  • Time and attendance
  • Facilities
  • Security
  • None of the above
14 Which administrative tasks have you performed? Answer to this question is required
  • Scheduled appointments
  • Maintained a supervisor`s calendar
  • Made travel arrangements
  • Organized meetings
  • Organized conferences
  • Served as a timekeeper
  • Ordered supplies
  • None of the above
15 Which tasks have you performed to support your supervisor's schedule? Answer to this question is required
  • Referred requests for appointments to the supervisor
  • Used independent judgment in scheduling supervisor's appointments
  • Contacted parties to confirm or reschedule supervisor's appointments
  • Notified the supervisor of pending appointments
  • None of the above
16 Have you scheduled meetings for other employees? Answer to this question is required
  • Yes
  • No
17 Have you independently scheduled supervisor`s appointments (meetings, conferences, etc.)? Answer to this question is required
  • Yes
  • No
18 Which calendar-related tasks have you performed? Answer to this question is required
  • Maintained a personal calendar
  • Maintained a supervisor`s calendar
  • Maintained a group calendar
  • Resolved scheduling conflicts
  • Created an appropriate proxy/alternative rights for a calendar
  • None of the above
19 Which customer-related tasks have you performed? Answer to this question is required
  • Contacted customers to verify information
  • Created a database to maintain customer information
  • Entered customer information into a database
  • Networked to find new customers
  • None of the above
20 Which types of information have you orally communicated to others while serving as an administrative point of contact for an organization? Answer to this question is required
  • Reminders of deadlines
  • Summaries of administrative policies
  • Unexpected delays or changes
  • Reviews of outstanding action items
  • Step-by-step guidance on using software systems
  • None of the above
21 Which tasks have you performed for a database system? Answer to this question is required
  • I developed requirements for a database system.
  • I fixed problems with a database system.
  • I analyzed a database system to identify weak areas.
  • I developed procedures to input data and/or access information in a database system.
  • None of the above.
22 Which tasks have you performed to organize documents electronically? Answer to this question is required
  • Scanned documents
  • Established a folder system for documents
  • Created a naming convention for documents
  • Saved documents to an electronic database
  • None of the above
23 Which tasks have you performed while working with government or diplomatic events? Answer to this question is required
  • Worked with the administrative staff of senior leaders to coordinate schedules
  • Managed an electronic database for an organization
  • Advised staff on the proper etiquette while working with foreign visitors
  • Organized events that involve international audiences/relations
  • None of the above
24 Which documents have you written? Answer to this question is required
  • Inspection reports
  • Work order requests
  • Customer correspondence
  • Maintenance reports
  • Procurement requests
  • None of the above
25 Which choice describes your highest level of experience using electronic filing systems? Answer to this question is required
  • I have no experience using electronic filing systems.
  • I entered data into an electronic filing system under the supervision from a senior employee.
  • I reviewed data entered into an electronic filing system by other employees.
  • I designed new filing systems to maintain data for an organization.
26 Which tasks have you performed to file documents? Answer to this question is required
  • Maintained a paper-based filling system
  • Maintained an electronic-based filing system
  • Retrieved documents from a paper-based filling system
  • Retrieved documents from an electronic-based filling system
  • Reviewed the filling system to ensure that the documents are stored and labeled correctly
  • None of the above
27 Which tasks have you performed to file documents? Answer to this question is required
  • Archived and disposed of records
  • Updated records using a filing system
  • Organized a body of correspondence and/or documents
  • Created a filing system used for an entire organization
  • None of the above
28 Which tasks you have performed to support senior-level meetings? Answer to this question is required
  • Created meeting agendas
  • Prepared briefing material
  • Scheduled large meetings/events (i.e., over 50 participants)
  • Created a guest lists
  • Captured meetings' outcome/action items in writing
  • Sent meeting notes to participants
  • Reserved meeting rooms and equipment
  • None of the above
29 Select the response that best describes your highest level of experience resolving customer service problems. Answer to this question is required
  • I do not have experience resolving customer service problems.
  • I resolved customer service problems by explaining policy to customers.
  • I offered customers alternative solutions within policy limitations to resolve problems.
  • I trained or guided others in the resolution of customer problems.
30 Have you provided customer service in an environment where you met strict deadlines on a regular and recurring basis? Answer to this question is required
  • Yes
  • No
31 Have you maintained a positive demeanor and conversational tone when providing repetitive information to others (e.g., answering the same questions throughout the day)? Answer to this question is required
  • Yes
  • No
32 Have you provided service to customers who didn't understand or agree with policies and procedures? Answer to this question is required
  • Yes
  • No
33 Select the types of people you have helped to resolve problems. Answer to this question is required
  • Curious people
  • Scared people
  • Worried people
  • Angry people
  • Sad people
  • None of the above
34 Which types of suggestions have you provided to management? Answer to this question is required
  • Organizational improvement/process change
  • Performance goals/plans for other employees
  • Training activities for other employees (e.g., conferences)
  • None of the above
35 Which clerical tasks have you performed? Answer to this question is required
  • Entered information into a database
  • Reviewed data entries to find errors
  • Filed documents (e.g., receipts)
  • Retrieved information from files
  • None of the above
36 Which statement best describes your highest level of experience maintaining records? Answer to this question is required
  • I have no experience maintaining records.
  • I completed training on methods to maintain records, but have not applied it in my work.
  • I assisted others with reviewing records for accuracy.
  • I independently identified errors in records and reported them to my supervisor.
  • I independently identified and resolved errors in records.