Procurement Review /Technical Support 40%
Reviews all incoming procurement requests within the Simplified Acquisition Procedure threshold of $250,000.00, performs personally or assigns the work to the Procurement Assistant based upon the type of procurement action necessary and establishes priorities. Performs procurement actions for the entire Mission. As appropriate, advises Assistant on procurement policy and other pertinent considerations affecting procurement requests. Reviews all procurement actions completed by the Assistant. Tracks the status of requests to ensure priorities are met. Approves proposed method of procurement and may participate in complex or difficult procurement actions. Reviews purchase orders, solicitations, requests for quotation, price quotations, proposed contracts, supplier’s bills, and other procurement documents. Posts procurement requests for proposal or requests for quote outside the office premises, or in newspapers and in other outlets for easy access to a wide range of public companies. Organizes and coordinates technical committees for the review of proposals, and to obtain technical reports for procurement actions. Prepares paperwork or reports prior to submission to the Executive Officer (EXO) for signature. Maintains a tracking system of all procurement documents, from purchase request, until items or services are received by the requestor. Screens and reviews bids and quotations, negotiating contracts, and reviews language in contracts and Statements of Work. Ensures and reviews status reports and keeps the EXO and the requestor aware of expected delivery or appraised of potential delay. Coordinates timely funding with the Office of Financial Management (OFM) or works with OFM to resolve funding problems. Ensures close out of all procurement actions.
Market awareness and compliance 35%
Maintains awareness of market conditions, including price and availability of commonly purchases items. Maintains contact with supplier firms, to facilitate resolving procurement problems. Reviews all requests for cash purchase, to ensure costs are fair and reasonable prior to approving any purchase. Ensures compliance with the Federal Acquisition Regulation (FAR), the Automated Directive System (ADS), USAID Acquisition Regulation (AIDAR), and USAID policies and Notices, and with other contracting laws, policies, and procedures in the procurement of supplies and services.
Supervises the management of local and international vendor contacts, procurement references, source lists, price quotations, and Federal procurement regulations and instructions and GSA Catalogs. Prepares correspondence and reports on all aspects of Procurement Section operation. Reports procurement actions using the Global Acquisition and Assistance System (GLAAS) and other web-based tools, and prepares reports in GLAAS, in conjunction with the Office of Financial Management (OFM) and Office of Acquisition and Assistance (OAA). Ensures filing system for all purchase order and contract actions (physical and electronic) are maintained and that Purchase Order files are complete and up to date in ASIST and that information is readily accessible. Supervises annual retirement of older contract files to the warehouse per USAID regulations.