Mozambique

Vacancy Details

About

Announcement Number:
MAPUTO-2021-029
Hiring Agency:
Embassy Maputo
Position Title:
Administrative Assistant
Open Period:
05/26/2021 - 06/09/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+2
Series/Grade:
LE - 0105 8
Salary:
USD $31,826
Work Schedule:
Full-time -
Promotion Potential:
LE-8
Duty Location(s):
1 Vacancy in

Maputo, MZ
Telework Eligible:
No
For More Info:
Neisce Massingue
21 355 454
massinguenj@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 06.  Actual FP salary determined by Washington D.C.  All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:

•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Maputo/Mozambique is seeking eligible and qualified applicants for the position of Administrative Assistant.


The work schedule for this position is: Full Time (40 hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

This is a senior level administrative support position for the Coordination Office for the President’s Emergency Plan for AIDS Relief (PEPFAR) at the U.S. Embassy, a program with over 200 interagency team members from five U.S. Government Agencies with an annual budget of more than $400 million USD. The Executive Assistant will report to the PEPFAR Coordinator and provide critical support to the Coordinator, Deputy Coordinator, and Management & Operations team on all aspects of HIV/AIDS U.S. Government assistance in Mozambique. S/he is responsible for specific administrative and operations functions of the Department of State (DOS) PEPFAR Coordination Office (PCO), especially the flow of information within the office and with external stakeholders, logistics for meetings and conferences, the office/PEPFAR calendar, and organizing and tracking numerous interagency assignments and processes.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  


At minimum, five years progressively responsible secretary or administrative assistant experience is required. Demonstrable competence in the fields of office administration and secretarial work is required. Ability to organize meetings and conference logistics. Evidence of experience in coordination and networking with and between agencies, departments, and/or programs during prior work experience required. Background in HIV/AIDS is desirable


JOB KNOWLEDGE:  


Must have broad knowledge of office procedures and administrative management. Broad perspective and thorough knowledge of the management and logistics principles, practices, and procedures.

Education Requirements:

Applicants for this position are expected to hold a Bachelor’s degree in organizational or international development, public administration, business administration or management.

Evaluations:

LANGUAGE:


English Level - Fluent -(reading/writing/speaking) This may be tested.


Portuguese Level -Fluent- (reading/writing/speaking) This may be tested.


SKILLS AND ABILITIES :


Ability to use all Microsoft Office programs (Outlook, Excel, PowerPoint, Word, Teams, OneDrive, and SharePoint). Excellent organizational and interpersonal skills. The incumbent must have excellent organizational abilities, outstanding written and oral communication skills, and be able to effectively promote positive and results-oriented interpersonal/inter-organizational relations.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Maputo/Mozambique may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a  Public Trust clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • University Transcript (‘ Certificado de cadeiras feitas’ )

  • Proof of citizenship ( ID/Passport)

  • Work Permit

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Maputo/Mozambique.