Serve as voucher examiner as time permits
By means of electronic funds transfer to embassy’s sweep bank account, pay.gov, credit cards, and cash, receiving collections such as refund of unused travel advances, authorized use of government vehicles, fuel usage, damage, or loss of government properties, proceeds of sale from public auctions, VAT refunds for agencies, daily MRV fees deposited via embassy’s bank, daily collections from consular cashier for visa fees, and depositing these collections to appropriate fund cites in cashier software. This includes generating official receipts, gathering documents to support collections for auditing purposes and record keeping, approving transactions in cashier software, sending transactions to certifying officers for approval and following up with official report to clear processed transactions.
Performing reverse accommodation exchange for individual Americans VAT refunds after receipt of funds through embassy bank account and transfer to bank accounts by means of cashier software. Performing reverse accommodation for sale of personal property for departing American employees after receipt of cash and transfer funds to bank accounts. Performing reverse accommodation exchange after receipt of cash or checks and transfer funds to embassy Marines Security Guards account, Community Liaison Office account, and American Embassy Recreation Association account by means of cashier software
Maintaining Cashier accountability of USE 25,000 which involves daily reconciliations of funds by daily checking of physical cash balance and system balance to ensure no discrepancy. Maintain up to date reports such as cashier cash worksheet, ACDC 013, GFS-365 and 99. Maintain up to date cashier files reflecting accountability, checking from ACDC 013 for unprocessed pay.gov transactions and any other refund impacting the accountability and make actions to bring the accountability into balance. Checking from Coast report of unprocessed transactions and making appropriate corrections.
Payments to vendors and obtaining required receipts for goods and services. Advances cash to occasional money holders, instructs them of their responsibilities and the reconciliation and receipt requirements for authorized payments and purchases. Pay cash travel advances to travelers. Pay per diem to members of official delegations. Pay consular refunds and repatriation loans.
Monitoring operations of the embassy’s sweep account with the bank by daily check of credits and process accordingly. Maintains smooth communication with vendor banking officials and serving as a link of communication if needed between the United States Disbursing Officer (USDO) and the bank regarding the operation of the USDO bank account. Monitoring credits in the USDO account that need further processing by cashier to enable proper reconciliation of the account. Monitoring credits, returned funds and rejected payments and coordinating with payment team for reconciliation and resolution
Training and ICASS Workloads…10%
Trains, directs, and provides oversight for alternate cashier and sub cashier operations. Maintain up to date USDO cashier monitor’s reports and correspondence including responding to various queries on a timely manner. Prepare Quarterly ICASS workload counts reports.
Note: “This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.”