Germany

Vacancy Details

About

Announcement Number:
Berlin-2021-21
Hiring Agency:
Embassy Berlin
Position Title:
Protocol Secretary - Open To: All Interested Applicants - all sources (Protocol/Executive)
Open Period:
02/19/2021 - 03/15/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+1
Series/Grade:
LE - 0120 6
Salary:
EUR €23,873
Work Schedule:
Part-time - 20 hours per week
Promotion Potential:
LE-6
Duty Location(s):
1
in
Berlin, GM
Telework Eligible:
No
For More Info:
HR Section
send an email
employment-Germany@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM the applicable pay grade is FP is 08.  Actual FP salary determined by Washington D.C. Position may be overseas comparability pay (OCP) eligible.

Open to: All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
• All Interested Applicants / All Sources
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:



  • Part Time (20 hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

The Protocol Secretary serves as an assistant to the Ambassador’s Protocol Assistant and will be responsible for processing incoming invitations for the Ambassador. He/she will prepare an invitation cover sheet for each invitation received, accept or regret the invitation on behalf of the Ambassador and follow up on relevant information about the event and the Ambassador’s role in it.  The incumbent will make appointments for the Ambassador and will process the Ambassador’s, and spouses’ travel orders and vouchers. He/she will assist in data base maintenance, translations for the Front Office and will handle general clerical and administrative duties in support of the office. He/she will also assist the DCM’s Protocol Assistant and other Front Office staff on an as needed basis. The Protocol Secretary is directly supervised by the Protocol Assistant and receives instructions and guidance from the Ambassador’s Staff Assistant.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 


- Two (2) years of secretarial or office administration experience is required.


 

Education Requirements:

Two years of post secondary education or completion of other post-secondary educational program or degree (apprenticeship, vocational education, college studies) in the fields of foreign language studies, office administration, business management, or public administration is required.

Evaluations:

LANGUAGE: Fluent English and German language skills - reading/speaking/writing required. 


SKILLS AND ABILITIES: please address this factor in your ERA application under major duties and responsibilities.


- Must be able to write German correspondence with little, or no, subsequent editing requirements.


 


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs),working at the U.S. Mission in Germany receive a compensation package that include German social security benefits (health, care, unemployment and pension insurance).


For EFMs, benefits should be discussed with the Human Resources Office and are in line with Department of State EFM programs.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a non sensitive clearance. 


To apply for this position click the “Submit Application” button.  


Important Information - read before you continue with your application.


1. We do not accept resumes, curriculum vitas (CVs) or cover letters.


2. You must complete the ERA Application Form and provide as much detailed information, as possible. Only the information listed in the ERA application form will be used to determine your eligibility and whether you meet the position requirements (education, work experience and knowledge, skills and abilities, as well as language).



  • List ALL your education in full and include any majors, if any, which show that you meet the educational requirement specific to the advertised position. Please list all educational institutions, not only your latest or highest educational certification. Don’t forget to attach a copy of your degree!

  • List your prior work experience. Do not list only the most recent position. Under the tab ‘Major Duties and Responsibilities’, provide as much detail on the duties and responsibilities as they pertain to the advertised position. For positions with multiple duties that only partly meet the experience required, please indicate what percentage of time was spent on the required duties.

  • Also under Major Duties and Responsibilities specifically address the Knowledge, Skills and Abilities listed on the vacancy announcement.  These will determine whether you are qualified for a position during the screening process.

  • Language Requirements – If English and/or German language skills are being advertised for a position, please list each language as required, even if German or English is your native tongue.  If you omit listing one of the languages as advertised in the vacancy your application will be disqualified.


3. Documents: please upload all requested and applicable documents that HR has listed for each vacancy. If not specified further within the vacancy announcement, all applications have to be accompanied at a minimum by the universal set of required documents such as educational certificates (please refer to the advertised specific education requirements), copy of passport and work permit/residence permit, if required. Failure to upload the required documents will disqualify your application from further consideration.


Remember, do not attach cover letter or resumes/curriculum vita.


For current employees of the U.S. Mission or Eligible Family Members (EFMs) the same standard rules for submitting applications as listed above apply. EFMs are required to upload specific documentation (travel orders, SF-50s, DD-214 in lieu of passport and residence/work permit) verifying EFM status and possible preferences in hiring. Please do not take providing information for granted and also list your Embassy or Consulate work experience. Your application will need to be able to merit review for eligibility and qualifications by recruitment committees and/or the applicable bureau in Washington.


 

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Residency and/or Work Permit

  • Passport copy

  • High school diploma or equivalent

  • Post secondary certificate, or degree

  • Copy of Orders/Assignment Notification (or equivalent) - for EFMs only.

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable) - for EFMs only.

  • SF-50 (if applicable) - for EFMs only.

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Berlin, Germany.