Uganda

Vacancy Details

About

Announcement Number:
Kampala-2019-30
Hiring Agency:
Embassy Kampala
Position Title:
Administrative Assistant (OBO Senior Administrative Assistant)
Open Period:
07/12/2019 - 07/25/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE - 0105 7
Salary:
UGX Ush46,440,981
Work Schedule:
Full-time - 40 hour work week Monday through Friday. Work schedule is 7:30 am–4:45 pm Monday through Thursday, with 30 minutes per day for lunch, and 7:30 am–12:30 pm on Friday
Promotion Potential:
LE-7
Duty Location(s):
1 Vacancy in

Kampala, UG
Telework Eligible:
No
For More Info:
HR Section
256-414-306001
Klahr@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
•    All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Term appt, NTE 3 yrs
Appointment Type Details:
Definite not to Exceed 3 years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is


Full Time (40 number of hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Basic Function of the Position


Reporting to the Overseas Building Operations (OBO) Project Director, the incumbent serves as OBO Kampala's Office Administrator as well as, the Personal Assistant to the OBO Project Director (PD). Coordinates the PD's daily activities and monitors his/her calendar.  Manages all office activities including but not limited to; supervising personnel work activities, procurement actions, travel arrangements, time and attendance (T&A) reporting for payroll purposes. Serves as a liaison personnel with the Financial Management Office (FMO) in relation to OBO budget matters.  Schedules maintenance and repairs of all office equipment, monitors the inventory and orders the office's non-expendable and expendable supplies. Ensures that the office's professional standards are maintained at all times. S/he takes on clerical duties from time to time.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 


Four years of progressive work experience in clerical/secretarial/administrative duties with 1 year (of the four years) in a supervisory position, is required.


JOB KNOWLEDGE: 


A thorough knowledge of office management functions, service, procedures and standard information sources is required. Good working knowledge of computer systems and programs used to support secretarial and cost control functions like Microsoft Office Suite (Outlook, Excel, and Word), Bookkeeping software, SharePoint, and Adobe Acrobat.

Education Requirements:

2 year post-secondary Diploma in Secretarial Studies, Administration or Management studies from an accredited institution is required.

Evaluations:

LANGUAGE: 


Level 3 (Good Working Knowledge) speaking/reading/writing of English is required and will be tested.


Level 2 (Limited Knowledge) speaking of Luganda or Runyakitara is required.


SKILLS AND ABILITIES: 


The ability to supervise staff with tact in a busy office environment, excellent people and communication skills.   Ability to lift office supplies or equipment 5-10 pounds, Excellent Customer service, Ability to multi-task, Ability to manage an office budget, Ability to coordinate with others.  Advanced computer skills and Level II (more than 40 words/ per minute) typing skills.


EQUAL EMPLOYMENT OPPORTUNITY (EEO): 


The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Uganda may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a public trust clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:



  • Diploma with transcript

  • Language Scores (if available)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Uganda.