Kenya

Vacancy Details

About

Announcement Number:
Nairobi- 2021-026
Hiring Agency:
Embassy Nairobi
Position Title:
Procurement Agent - (U.S Embassy Mogadishu Located In Nairobi) - All Interested Applicants
Open Period:
02/02/2021 - 02/16/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE - 0810 10
Salary:
Not Specified
Work Schedule:
Full-time - 40 hours per week
Promotion Potential:
LE-10
Duty Location(s):
1
in
Nairobi, KE
Telework Eligible:
No
For More Info:
HR Section
020-363-6000
NairobiRecruitment@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is FS.  Actual FP salary determined by Washington D.C.

•    All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 number of hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

 Serves as Locally Employed Staff (LES) Sourcing Consultant/ Procurement Agent for the U.S Mission to Somalia.  Provides a variety of supplies and services in support of Somalia Mission utilizing contracts, purchase order, purchase card, blanket purchase agreement, delivery orders, and against existing GSA, Dept of State or other USG contracts. This includes Chartering of Planes, Hotels, Market Research and Integrated Logistics Management Systems training to clients (ILMS).  Position is supervised by the Assistant General Services Officer (AGSO) with oversight from Embassy Mogadishu Management Officer and Deputy Management Officer.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  


At least five (5) years in procurement field with specialized experience in purchasing a variety of materials and services is required


 

Education Requirements:

  • Bachelor’s Degree in Business Administration, International Procurement, Supply Chain Management or related studies such as logistics, warehousing or accounting 

Evaluations:

LANGUAGE:  


Level IV English (Fluent, Speaking/writing/reading) (This may be tested) is required.


Level III Kiswahili (Good working knowledge, speaking/reading/writing) is required.


SKILLS AND ABILITIES:


Abilities to provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle, this is very relevant to State and Non-State agencies most of whom do not understand procurement procedures.  Technical advice is provided to prevent Unauthorized Commitments, how to prepare and when to prepare Sole Source Justifications. Technical advice is provided to each Contracting Officers Representative (COR) in their role in administering contracts.


Planning & Organizing training classes for agencies in Sourcing Process including specific training in Ariba and Scope of Work and the Contracting Officers Representative. This includes the planning for the initial training of users, quarterly follow up training and training requested on demand.  Plans for the semi-annual budget review and end of the fiscal year procurement plan are developed between the consultants and assigned client.


Customer Service:  Provides update procurement information as received usually daily to the customer, at the same time listening to concerns and questions and effectively dealing with same. Conduct regular meetings with customers and vendors. 


Follow up with FMC on funding and vendor payments as well as with Customs and Shipping on vendor VAT exemptions certificates.


 


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:



  1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.

  2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

  3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

  4. ** If selected, EFMs are expected to serve in the position for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Orders/Assignment Notification (or equivalent)

  • Residency and/or Work Permit

  • Bachelors Degree (not transcript) in Business Administration, International Procurement, Supply Chain Management or related studies such as logistics, warehousing or accounting 

  • Curriculum-vitae (cv)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.