The Tri-Mission Vienna is seeking eligible and qualified applicants for the position of Staff Assistant in the Political Section in the U.S. Mission to the Organization for Security and Cooperation in Europe. The offices are located in the IZD Tower at Wagramerstrasse 19, 1220 Vienna.
Basic Function of Position
The incumbent reports to the Deputy Political Counselor, while also receiving guidance from the Deputy Chief of Mission (DCM) and the Political Counselor. When available, s/he provides assistance to the POL Office Management Specialist (OMS). S/he works closely with a) the USOSCE Front Office, b) representatives of other U.S. agencies represented in the Missions, c) other Tri-Missions personnel, d) staff of the OSCE secretariat, e) OSCE national delegation members representing 57 countries, and f) EUR/RPM, other State Department desks, and U.S. embassies in the field.
Major Duties and Responsibilities
-Support the Section’s substantive workload through managing the processing of U.S. government interventions that are delivered by the Ambassador (or designate) at the weekly meetings of the OSCE Permanent Council (PC). Assemble the Ambassador’s Permanent Council Briefing Book, organizing interventions, and including background information. Work with Secretariat Staff to reserve speaking order for U.S. interventions in the Permanent Council. Ensure the appropriate distribution of statements, both draft and final, to USOSCE personnel, Washington, and various OSCE interlocutors. Every Thursday (and other days when Special PC meetings are called), s/he will be at the Mission no later than 7:30 a.m. to prepare PC statements and contingencies, email copies of cleared statements to interpreters, and have additional paper copies prepared for handout at the PC.
-Assist in the administrative management of the Section to ensure a smooth working relationship with representatives of other U.S. agencies at the Mission, with other Tri-Missions personnel, with staff of the OSCE secretariat, with OSCE national delegations, and with State Department desks and U.S. embassies. Review, circulate and file correspondence and other Section documents. Prioritize and bring to relevant officers’ attention items requiring immediate action, and follow up to ensure completion. Advise on administrative issues. Make travel arrangements, prepare travel orders/vouchers and complete representational vouchers. Draft routine correspondence, including letters, memoranda, and cables. Maintain the calendar for the section; provide word processing support on both the classified and unclassified computer systems; coordinate with IPC when problems arise. Order and maintain office supplies and equipment. Maintain proper management of classified material and information.
-Coordinate the Front Office’s significant briefing and meeting preparation requirements by working with the Chief of Mission and DCM to identify particular requirements. Prioritize and task assignments out to the relevant officers’ attention, noting items that require immediate action. Track outstanding assignments and follow up to ensure completion. Review and edit briefing materials to ensure they meet the Front Office’s needs. Work to ensure a smooth relationship between the Front Office and the Political Section.
-Support USOSCE participation in major international conferences through providing administrative and substantive assistance, to include briefing material, preparing control room, and serving shifts in the control room.
-Assist control officer as needed for visiting U.S. government officials, to include making hotel reservations, and travel arrangements.