Austria

About

Announcement Number:
VIENNA-2019-07
Hiring Agency:
Embassy Vienna
Position Title:
Staff Assistant (Political - USOSCE)
Open Period:
01/24/2019 - 02/13/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+1
Series/Grade:
FS - 0120 8
Salary:
USD $32,378
Work Schedule:
Part-time - The work schedule for this position will be established as: • Part Time (20 hours per week)
Promotion Potential:
FS-8
Duty Location(s):
1 Vacancy in

Vienna, AT
Telework Eligible:
No
For More Info:
HR Section
Please send an email
vacanciesvie@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

For applicants who are USEFMs, the final step for these positions will be determined by Washington DC.  The proposed grade is FP-8 at basic salary 32,378 USD.
Security Clearance Required:
Secret
Appointment Type
Permanent
Appointment Type Details:
This will be determined after selection.
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position will be established as:


• Part Time (20 hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

The job will entail travel two times per year (September and December).

Duties

The Tri-Mission Vienna is seeking eligible and qualified applicants for the position of Staff Assistant in the Political Section in the U.S. Mission to the Organization for Security and Cooperation in Europe. The offices are located in the IZD Tower at Wagramerstrasse 19, 1220 Vienna.


Basic Function of Position


The incumbent reports to the Deputy Political Counselor, while also receiving guidance from the Deputy Chief of Mission (DCM) and the Political Counselor. When available, s/he provides assistance to the POL Office Management Specialist (OMS). S/he works closely with a) the USOSCE Front Office, b) representatives of other U.S. agencies represented in the Missions, c) other Tri-Missions personnel, d) staff of the OSCE secretariat, e) OSCE national delegation members representing 57 countries, and f) EUR/RPM, other State Department desks, and U.S. embassies in the field.


Major Duties and Responsibilities


-Support the Section’s substantive workload through managing the processing of U.S. government interventions that are delivered by the Ambassador (or designate) at the weekly meetings of the OSCE Permanent Council (PC). Assemble the Ambassador’s Permanent Council Briefing Book, organizing interventions, and including background information. Work with Secretariat Staff to reserve speaking order for U.S. interventions in the Permanent Council. Ensure the appropriate distribution of statements, both draft and final, to USOSCE personnel, Washington, and various OSCE interlocutors. Every Thursday (and other days when Special PC meetings are called), s/he will be at the Mission no later than 7:30 a.m. to prepare PC statements and contingencies, email copies of cleared statements to interpreters, and have additional paper copies prepared for handout at the PC.


-Assist in the administrative management of the Section to ensure a smooth working relationship with representatives of other U.S. agencies at the Mission, with other Tri-Missions personnel, with staff of the OSCE secretariat, with OSCE national delegations, and with State Department desks and U.S. embassies. Review, circulate and file correspondence and other Section documents. Prioritize and bring to relevant officers’ attention items requiring immediate action, and follow up to ensure completion. Advise on administrative issues. Make travel arrangements, prepare travel orders/vouchers and complete representational vouchers. Draft routine correspondence, including letters, memoranda, and cables. Maintain the calendar for the section; provide word processing support on both the classified and unclassified computer systems; coordinate with IPC when problems arise. Order and maintain office supplies and equipment. Maintain proper management of classified material and information.


-Coordinate the Front Office’s significant briefing and meeting preparation requirements by working with the Chief of Mission and DCM to identify particular requirements. Prioritize and task assignments out to the relevant officers’ attention, noting items that require immediate action. Track outstanding assignments and follow up to ensure completion. Review and edit briefing materials to ensure they meet the Front Office’s needs. Work to ensure a smooth relationship between the Front Office and the Political Section.


-Support USOSCE participation in major international conferences through providing administrative and substantive assistance, to include briefing material, preparing control room, and serving shifts in the control room.


-Assist control officer as needed for visiting U.S. government officials, to include making hotel reservations, and travel arrangements.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Three years of progressively responsible administrative experience (e.g. in Government services, a multilateral organization, a semi-public institution, or in the private sector) is required.


 

Education Requirements:

Completion of Secondary School (High School) is required.

Evaluations:

SKILLS AND ABILITIES:  Excellent drafting and editing skills are required. 


LANGUAGE:  English level IV (fluent) is required. This may be tested.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.


Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vienna may receive a compensation package that may include health, separation, and other benefits.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance. 


To apply for this position click on "Apply to this Vacancy" at the top of the vacancy announcement.


For more information on how to apply, visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:



  • Copy of Orders/Assignment Notification (or equivalent)

  • If you have prior USG experience, please upload a copy of your most recent SF-50 (including info regarding FSFRC membership)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation for claiming Veteran's preference (if applicable)


 

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


Thank you for your application and your interest in working at the Tri-Mission Vienna.