The Tri-Mission Vienna is seeking eligible and qualified applicants for the position of Roving Secretary. The offices are located in the IZD Tower at Wagramerstrasse 19 and in the Chancery building on Boltzmanngasse 16.
Basic Function of Position
The incumbent serves as Roving Secretary/Administrative Assistant to offices needing assistance. The primary duties consist of replacing direct hire Office Management Specialists during times of absence due to annual/home/sick leave or staffing gaps. The incumbent may also assist with special projects as assigned by the JMO Section chiefs (GSO, IMO, HRO).
Major Duties and Responsibilities
-The Roving Secretary/Administrative Assistant is expected to possess the full range of office management skills including formatting and preparing cables, briefing papers and official correspondence. Screens calls and visitors, referring them to the appropriate office for services. May also be called upon to prepare guest lists and invitations.
-Assists with mail and pouch sorting and routing of official and personal mail to ensure Tri-Mission correspondence meets transit and distribution schedules. Act as intra-mission classified courier, transporting classified correspondence between various U.S. Missions in Vienna.