Vacancy Details


Announcement Number:
Hiring Agency:
Embassy Vienna
Position Title:
Roving Secretary
Open Period:
01/24/2019 - 02/13/2019 Format MM/DD/YYYY
Vacancy Time Zone:
FS - 0105 8
USD $32,378
Work Schedule:
Multiple - The work schedule for this position will be established as: • Part Time (20-32 hours per week) OR • Full Time (40 hours per week)
Promotion Potential:
Duty Location(s):
1 Vacancy in

Vienna, AT
Telework Eligible:
For More Info:
HR Section
Please send an email


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

For applicants who are USEFMs, the final step for these positions will be determined by Washington DC.  The proposed grade is FP-8 at basic salary 32,378 USD.
Security Clearance Required:
Appointment Type
Appointment Type Details:
This will be determined after selection.
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position will be established as:

• Part Time (20-32 hours per week)


• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


The Tri-Mission Vienna is seeking eligible and qualified applicants for the position of Roving Secretary. The offices are located in the IZD Tower at Wagramerstrasse 19 and in the Chancery building on Boltzmanngasse 16.

Basic Function of Position

The incumbent serves as Roving Secretary/Administrative Assistant to offices needing assistance. The primary duties consist of replacing direct hire Office Management Specialists during times of absence due to annual/home/sick leave or staffing gaps. The incumbent may also assist with special projects as assigned by the JMO Section chiefs (GSO, IMO, HRO).

Major Duties and Responsibilities

-The Roving Secretary/Administrative Assistant is expected to possess the full range of office management skills including formatting and preparing cables, briefing papers and official correspondence. Screens calls and visitors, referring them to the appropriate office for services. May also be called upon to prepare guest lists and invitations.

-Assists with mail and pouch sorting and routing of official and personal mail to ensure Tri-Mission correspondence meets transit and distribution schedules. Act as intra-mission classified courier, transporting classified correspondence between various U.S. Missions in Vienna.


Qualifications and Evaluations


EXPERIENCE:  Two years of experience in office management or administration is required.

JOB KNOWLEDGE:  Working computer knowledge (basic skills of MS Office, Outlook) is required. This may be tested.

Education Requirements:

Completion of Secondary School is required.


LANGUAGE:  English level IV (fluent) is required. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vienna may receive a compensation package that may include health, separation, and other benefits.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*


  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance. 

To apply for this position click on "Apply to this Vacancy" at the top of the vacancy announcement.

For more information on how to apply, visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

  • Copy of Orders/Assignment Notification (or equivalent)

  • If you have prior USG experience, please upload a copy of your most recent SF-50 (including info regarding FSFRC membership)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation for claiming Veteran's preference (if applicable)


Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

Thank you for your application and your interest in working at the Tri-Mission Vienna.