Colombia

Vacancy Details

About

Announcement Number:
BOGT-2017-081
Hiring Agency:
Embassy Bogota
Position Title:
Human Resources Assistant (Recruitment)
Open Period:
11/02/2017 - 12/05/2017 Format MM/DD/YYYY
Vacancy Time Zone:
GMT-4
Series/Grade:
LE - 0305 7
Salary:
COP $38.569.092 - COP $38.569.092
Work Schedule:
Full-time - *
Promotion Potential:
LE-7
Duty Location(s):
1 Vacancy in

Bogota, CO
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
XXXX@state.gov

Overview

Who May Apply/Clarification From the Agency:
• All Interested Applicants / All Sources

For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP-7 [35,718 USD].


Security Clearance Required:
Q Nonsensitive
Appointment Type
Permanent
Appointment Type Details:
• Permanent • Full-Time (40 hours per week)
Marketing Statement:
The U.S. Mission in Colombia provides equal employment opportunity and fair and equitable treatment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

The Embassy is unable to acknowledge the receipt of applications due to the high volume of applications received, please assume that you were not selected if you have not heard from us within six weeks of the vacancy announcement’s closing date.

Summary:
Under the direct supervision of the Human Resources (HR) Specialist and following the Collaborative Management Initiative (CMI) Uniform Performance Standard metrics, incumbent performs a variety of Human Resources and Administrative duties in a manner that will ensure the smooth flow of paper work in the Human Resources Office. Supports the administration of the Post Local recruitment and hiring processes, the Consular Agent, Overseas Seasonal Hire, and the Expanded Professional Associates (EPAP) Programs.  
Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

RECRUITMENT PROCESS FOR LOCAL POSITIONS 

  • Drafts vacancy announcements (VA) by summarizing the duties and responsibilities along with the required qualifications of the position based on the description and classification of the position. Distributes the VAs to all sources requested by the selecting supervisor including but not limited to web postings (internal and external), newspapers, social media and job centers (Universities and/or online).
  • Screens all application packages received in response to VAs determining those who meet the minimum qualifications, conducts all testing of applicants, prepares the paperwork, and forwards the qualified applicant packages to the selecting supervisor.
  • Forwards the applicant package to the EFM Coordinator and/or HR Assistant (EFM portfolio) when the qualified candidate is an U.S. Eligible Family Member (USEFM) for their further action in the recruitment process.
  • Coordinates required interviews for non-preference applicants ensuring the candidates are aware of the time, arranges for the meeting room / conference room where the applicant will be interviewed, attends the interview as the HR representative ensuring merit and EEO principles are upheld, ensures visitor’s access has been arranged with the RSO Office and adequate escorts are available.
  • Process selected non-preference candidates for employment. Prepares contingent offer, medical and security clearance paperwork. Coordinates with both the Health Unit and the RSO Office to ensure the process is going smoothly. 
HIRING PROCESS FOR LOCAL POSITIONS                                                                                                                                 
  • Creates the Official Personnel Folder (OPF) and the electronic file for each new local employee that includes, but is not limited to DS-174, language certifications, certificates of education, trainings, medical and security certifications, tests administered, offer of employment, LEPCW and any other document provided during the recruitment and hiring processes. Creates the new employee profile in the intranet.
  • Creates the employee record in the Web Pass Post Personnel Locally Employed Staff module. Prepares personnel action reflecting the appointment.
  • Provides initial hiring orientation for new employees. Ensures the appropriate documents are processed in a timely manner and all offices involved have been informed of the new arrival.
TRANSFER/REASSIGNMENT/PROMOTIONS FOR LE STAFF 
  • Prepares personnel actions for transfer or reassignment of Local Employees when they have been selected during the recruitment process.
  • Collects supporting documentation for promoting Local Employees that have been selected for higher grade positions, including but not limited to pending certificates, diplomas, tests, recommendations/approvals of hiring offices, interim EPR (if applicable), etc.
  • Prepares for approval of the HR Specialist and the HR Officer and/or HR/OE, the memo, work history, and comparison chart justifying the promotion request.
  • Prepares personnel action and the appropriate documents once the promotion is approved and sends email to the American supervisor informing that the promotion was processed and the effective date.
 OSHP AND AMERICAN PORTFOLIO   
  • Supports the EFM Coordinator and the Community Liaison Officer (CLO) in the administration of the Overseas Seasonal Hire Program (OSHP); and processes all pertinent documents and actions involved, that include but is not limited to request availability of funds, prepare all the paper work for hiring, create electronic records, letters of appreciation, etc. 
  • Serves as back-up of HR Assistant (EFM portfolio) in all matters related with the administration of the EFMs and US Direct Hire portfolios.
 OTHER DUTIES   
  • Administers the HR database with the sources for advertising list, explores and makes contacts with educational institutions, government, staffing agencies, or other institutions looking for possible sources of job applicants who may be qualified for the Mission specific local positions.  Represents the embassy at employment fairs by displaying all vacancies available at the time of the fair, handing out Embassy application forms, advising interested applicants of employment requirements, procedures and benefits, and finally accepting applications for job openings.
  • Answers inquiries from supervisors, applicants and Local Employees regarding vacant positions, recruitment, hiring process, etc.  
  • Other duties as assigned in order to give support to the Human Resources Office.
 

This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

 

Qualifications and Evaluations

Requirements:
Prior Work Experience:
  • Minimum three years of administrative experience, including one year in the Human Resources field is required.
Knowledge:
  • Advanced knowledge of general office operations and general personnel regulations is required. 
  • Must have advanced knowledge of the HR/OE Recruitment Policy for Local Employed Staff, 3 FAM, 3 FAH and Recruitment guidance and regulations from HR/OE and Post including all the Recruitment related Mission Policies.
  • Intermediate knowledge of the Interagency EFM Employment Guidebook and procedures is required.
  • Intermediate knowledge of the U.S. Government organization and U.S. Embassy operations and procedures is required.
Education Requirements:
Completion of high school and two years of full time, post-secondary study (or equivalent hours spread across a part time study period) at college or university is required.  
Evaluations:
Skills and Abilities
  • Intermediate skills in the use of Microsoft Office (Outlook, Word, Excel and Power Point) (This will be tested)       
  • Good oral communication skills including interviewing and presentation skills are required.
  • Must have excellent analytical skills and sound judgment.
  • Must have initiative and resourcefulness maintaining outstanding customer service and interpersonal skills. (This will be tested) 
  • Must be able to work under pressure being detail oriented.
Language Proficiency
  • English Level 3 (good working knowledge) is required.  
  • Spanish level 4 (fluent) is required.
All applicants must attach a copy of valid language test results in the non-primary language (English and/or Spanish) to the application of employment to be eligible for consideration. For recruitment purposes the United States Mission Colombia will only accept the language tests administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.


LANGUAGE REQUIREMENT

Primary Language: In order to meet the language requirement, all applicants MUST indicate in their application or in a cover letter their primary or native language. A language test will not be required in the applicant’s native language unless requested by the selecting office.

Secondary Language(s): When two or more language requirements are stated in the Vacancy Announcement, language tests are required for those languages that the applicant does not identify as the primary, first-spoken, or native language. If an applicant claims fluency in multiple languages, the applicant must identify ONE and only ONE language as primary, first-spoken or native. ALL applicants are required to prove proficiency in any other language listed in the Vacancy Announcement that is not indicated by the applicant as the primary language.
 

LANGUAGE TESTING PROCEDURES

Most of the positions at the U.S. Embassy require specific levels of both Spanish and or English. All applicants seeking a Mission Colombia local position must attach copy of a valid language test results in the non-primary language (English and/or Spanish) to the application to be eligible for consideration. 

The application form with the test result(s) must be submitted before the job announcement’s closing date; otherwise the application will be deemed “not eligible”. 

For recruitment purposes the United States Mission Colombia will only accept the language tests as follows: 

ENGLISH and SPANISH: Test administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.

Failure to include the required language testing scores will result in the applicant being deemed ineligible for the position. 

Language test results are valid for one year.


If applicants do not have a valid language score from one of the above mentioned Language Institutes, they may contact the following Institute to be tested in English and/or Spanish as required:


Avanti Language School:  Carrera 21 # 87 – 24 Polo Club, Bogota, Colombia.  Applicants must request a language test by writing to academic@avantilanguageschool.com  - For further information please contact PBX: 634-6637 or mobile 321-463-6470Cost of language test is the applicant’s responsibility.
Qualifications:
All position requirements must be met and all required documents must be must be submitted before the job announcement’s closing date; otherwise the application will be deemed “not eligible”.

 

Benefits and Other Info

Benefits:
Benefits will be explained to those candidates who are invited to an interview.
Other Information:
Only those candidates who meet all the vacancy requirements and are considered Eligible will concontacted for testing and/or interview.

How to Apply

How to Apply:
All applicants are required to apply through this electronic method.



HIRING PREFERENCE ORDER:

(1)  AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)  AEFM / USEFM
(3)  FS on LWOP**

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.
Required Documents:
Please attach the following documents:
  • Copy of valid language test results administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.
  • Education certificates (Degrees and/or Transcripts)
  • Copy of Colombian work permit and/or residence visa (If applicable)
  • U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. (If applicable)
 
Next Steps:
Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.