Small Grants Coordination 65%
A. The Coordinator is primarily responsible for supervising and administering the Political/Economic (P/E) section's small grants portfolio, including the Ambassador's Special Self-Help Fund, the Democracy and Human Rights Fund, and potentially other Washington-based grants. The Coordinator serves as the Grants Officer Representative (GOR) for all grants under the P/E section's purview, and supports the P/E Grants Officer (GO) to design and manage the P/E section's small grants programs.
B. The Coordinator will oversee and administer the entire grant application process, including but not limited to: advertising the Notification of Funding Opportunity, tracking and documenting the receipt of all proposals, evaluating all applications submitted based on the established proposal evaluation criteria, organizing a Grants Evaluation Committee (Committee) meeting, presenting (in writing and verbally) a summary of all the proposals to the Committee members, properly documenting the Committee meeting, and working proactively with short-listed applicants to ensure proposals are complete and of high quality.
C. In close collaboration with the GO, the Coordinator is responsible for overseeing and administrating the entire project life cycle: Pre-award, award, project implementation, and grant closeout. Through in-person and online trainings, the Coordinator is required to obtain a detailed understanding of the USG's grants management requirements, and become proficient with the Ariba online grants management website.
D. Visit applicants and grantees throughout Uganda to assess applicants' organizational capacity, and the effectiveness of grantees' project implementation, compared to the approved project proposal. This involves substantial travel by road, including overnight trips as necessary. Coordinator will also serve as point person for COM project visits as necessary, including advance coordination with key district officials and grantees, coordination with other Mission sections/agencies, as necessary, and organizing all required logistics.
E. Maintain regular communication with grantees and review all grantees' required reports to ensure project implementation is on track to meet propose objectives within the project period. Build grantees' capacity to implement the proposed monitoring and evaluation strategy as detailed in the project logical framework.
F. Work with the Financial Management Section to ensure all required documentation for initiating financial disbursements is properly completed and submitted in a timely manner. Maintain clear financial controls over approved projects and programs to ensure that funds are used for the intended purposes.
G. Draft reporting cables on P/E Section grants to highlight their impact on targeted communities, and in response to requests for information from Washington, with assistance from the GO.
Economic/Commercial Support 35%
A. Support the Economic/Commercial Officer (EconOff) to promote bilateral trade, U.S. investment, and U.S. businesses in Uganda. With guidance from the EconOff, the Coordinator will be responsible for tracking and responding to requests for commercial assistance, identifying businesses eligible for priority attention and additional advocacy efforts, and maintaining contact with businesses if their plans to operate in Uganda progress.
B. In collaboration with the EconOff and Economical/Commercial Assistant, the Coordinator will plan and implement logistics for Gold Key Service visits and trade missions, and other similar duties as assigned.
C. Research: Assist in maintaining current records on economic and commercial statistics such as: GDP, inflation, exchange rates, bilateral trade numbers, investment numbers, and AGOA statistics.
Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.