Vacancy Details


Announcement Number:
Hiring Agency:
Embassy Sofia
Position Title:
Administrative Assistant
Open Period:
11/08/2019 - 11/21/2019 Format MM/DD/YYYY
Vacancy Time Zone:
LE - 0105 7
Not Specified
Not Specified
Work Schedule:
Full-time - 40 hours per week
Promotion Potential:
Duty Location(s):
1 Vacancy in

Sofia, BU
Telework Eligible:
For More Info:
HR Section


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources. For USEFM - FS is 7. Actual FS salary determined by Washington D.C.

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time (40 number of hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (one month) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


Basic Function of the Position:

Under the direct supervision of the Sofia PSU (Post Support Unit) Financial Specialist, the person in Administrative Assistant position provides key Post Support Unit functions of voucher management services to over 170 PSU client posts worldwide as well as travel and administrative support to CGFS (Controller and Global Financial Services) Sofia Post Support Unit (PSU) and Customer Support Desk with over 40 LE Staff.

Qualifications and Evaluations


EXPERIENCE:  Two to three years (full-time equivalent) increasingly responsible work experience in office management or administrative support is required.  Experience with Microsoft software (Word, Excel, PowerPoint etc.) is also required.


Extensive knowledge of office management and administrative support procedures, particularly with regards to Post Support Unit (PSU) voucher submission process is required.  Detailed knowledge of MS-Word word processing, Outlook, Excel spreadsheet, PowerPoint presentation usage is required. 

Education Requirements:

Possession of a Bachelor of Arts in Business Administration, Economics or related field is required.




This may be tested:


Level 4 English (fluent) speak/read/write is required.  Level 4 Bulgarian (fluent) speak/read/write is required.



  • Team player skills with customer service focus;

  • Strong organizational and highly-detail oriented skills;

  • Strong computer skills: proficiency with personal computer and related Microsoft software applications (Word, Excel, PowerPoint, etc.) and ability to learn various computer software;

  • Strong writing and oral communication skills: position requires all written and oral exchanges at a professional level.

  • Ability to correspond with both PSU management in all PSU offices (Charleston, Sofia, Bangkok and Manila)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual



All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Bulgaria may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*


  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

  • Copy of Orders/Assignment Notification (or equivalent)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • Residency and/or Work Permit for non-Bulgarian citizens

  • University/Degree (not transcript) Diploma

  • SF-50 (if applicable)

  • CV and Cover Letter

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Bulgaria.