Uganda

Vacancy Details

About

Announcement Number:
Kampala 2020-030-RA1
Hiring Agency:
Embassy Kampala
Position Title:
USEFM Management Assistant (WAE)
Open Period:
07/11/2020 - 07/28/2020 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
FP - 0120 8
Salary:
USD $33,685
Work Schedule:
Intermittent - When Actually Employed (WAE)
Promotion Potential:
FP-8
Duty Location(s):
2 Vacancy in

Kampala, UG
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
Klahr@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 8.  Actual FP salary determined by Washington D.C.
Only one Open-to category should remain:

•    U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Security Clearance Required:
Secret/Confidential Clearance
Appointment Type
Temporary
Appointment Type Details:
When Actually Employed (WAE)
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:



  • Intermittent - When Actually Employed


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Provides full administrative and clerical support to all Embassy sections including filling in for all direct hire/EFM Office Management Specialists during temporary absences/periods of short staffing. Incumbent shall assist in managing special projects including COTELs and POTUS' and escort pouch when required. Incumbent shall work on temporary basis and supervised by the Management Officer.


ADMINISTRATIVE DUTIES:
Coordinates unclassified documents from drafts as well as routine telegrams and outgoing correspondence, with special attention to grammar syntax and spelling. Reviews, distributes and files incoming official communications and assorted correspondence. Receives and screens telephone calls, visitors, and responds to requests for information, schedules and confirms appointments. Typing a variety of documents, placing official calls, screening calls and visitors referring onward as needed, maintaining contacts lists, office files, and office calendar. Gathers information for management meetings and reports. Ensures that all action cables and correspondence are answered. Performs other administrative duties as needed. 50%



SPECIAL PROJECTS ASSISTANCE:
Incumbent shall be called upon to assist manage/provide assistance in CODELs/POTUSs, direct hire EER processes, escort pouch, and arrange travel and any other duties that may be assigned.


 


 



Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency


 

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Minimum of 2 years of administrative or secretarial experience is required.


JOB KNOWLEDGE:  Knowledge of correspondence procedures and general customer service is required. Knowledge of office protocol matters, logistics and related office requirements is required. Proper and efficient secretarial and office management procedures  is required.

Education Requirements:

  • Completion of Secondary School/High School is required.

Evaluations:

LANGUAGE:  Level III (good working knowledge) reading/speaking/writing in English is required. This may be tested.


SKILLS AND ABILITIES Typing level II (40wpm) is required. Basic knowledge of Microsoft Office, Outlook and Internet is required. Ability to work flexible hours is required. Must be tactful, possess good judgment and be able to communicate with employees at all levels. Ability to accurately proofread written material to eliminate errors, well-organized, ability to meet deadlines and to work in a multi-tasking environment is required. Must be eligible to obtain a secret clearance. Basic numerical skill is required. This may be tested.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Uganda may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a secret clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Orders/Assignment Notification (or equivalent)

  • Residency and/or Work Permit

  • Passport copy

  • High School diploma

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Uganda.