Provides full administrative and clerical support to all Embassy sections including filling in for all direct hire/EFM Office Management Specialists during temporary absences/periods of short staffing. Incumbent shall assist in managing special projects including COTELs and POTUS' and escort pouch when required. Incumbent shall work on temporary basis and supervised by the Management Officer.
Coordinates unclassified documents from drafts as well as routine telegrams and outgoing correspondence, with special attention to grammar syntax and spelling. Reviews, distributes and files incoming official communications and assorted correspondence. Receives and screens telephone calls, visitors, and responds to requests for information, schedules and confirms appointments. Typing a variety of documents, placing official calls, screening calls and visitors referring onward as needed, maintaining contacts lists, office files, and office calendar. Gathers information for management meetings and reports. Ensures that all action cables and correspondence are answered. Performs other administrative duties as needed. 50%
SPECIAL PROJECTS ASSISTANCE:
Incumbent shall be called upon to assist manage/provide assistance in CODELs/POTUSs, direct hire EER processes, escort pouch, and arrange travel and any other duties that may be assigned.
Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency