Brazil

About

Announcement Number:
BRASILIA-2019-01
Hiring Agency:
Embassy Brasilia
Position Title:
Administrative Assistant
Open Period:
01/29/2019 - 02/12/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT-4
Series/Grade:
LE - 0105 7
Salary:
BRL R$66.465
Work Schedule:
Full-time -
Promotion Potential:
LE-7
Duty Location(s):
1
in
Brasilia, BR
Telework Eligible:
No
For More Info:
HR Section
61-3312-7227
BrasiliaRecruitment@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources

For USEFM - FP-7 (US$43,031).  Actual FS salary determined by Washington D.C.

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Brasilia is seeking eligible and qualified applicants for the position of Administrative Assistant in the General Services Office (GSO).


The work schedule for this position is Full Time (40 hours per week)


 

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Basic Function of the Position


Incumbent provides secretarial and administrative support to General Services Office (GSO) in order to ensure that services are provided in an effective manner and clients receive the highest level of customer service. Assists Visits Coordinator with hotel reservations and official visits support. Is Contracting Officer’s Representative (COR) for school bus and other small contracts.  Is Sub-Cashier for GSO section.


For more information about the main duties of the position, please click Here.


 

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Progressively responsible administrative work such as secretary, administrative assistant or quality customer service relations is required


JOB KNOWLEDGE: Knowledge of secretarial duties or administrative functions. Must be knowledgeable and up-to-date on how to operate office and automated (ADP) equipment.  Knowledge of customer service techniques are required. 

Education Requirements:

A minimum of two years of college or university studies is required. 


 

Evaluations:

LANGUAGE: 


Level IV (fluent) in English, reading/writing/speaking is required. (This may be tested).


Level IV (fluent) in Portuguese, reading/writing/speaking is required. (This may be tested).


SKILLS AND ABILITIES: 


Excellent human relations skills required.  Ability to work independently on a daily basis without close supervision.  Must be well organized, display excellent verbal and written skills and readily adapt to an environment of consistently changing situations and customer needs.  Must be able to deal with senior officials and high-level professionals. Ability to organize work and set priorities for a busy office.  Ability to handle a variety of administrative functions including setting up and maintaining office files and other record systems and monitoring and assuring completion of action assignments.  Ability to work under tight deadlines.  Familiar with Excel, Word, Power Point and SharePoint.  (This may be tested).


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brasilia may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 


To apply for this position click the “Apply for this position” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:



  • University Degree/ Diploma 

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

  • Letter(s) of recommendation

  • List of references

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


Thank you for your application and your interest in working at the U.S. Mission in Brasilia.