Basic Function of the Position – Incumbent is responsible for coordinating Mission Brazil voucher log database by pre-auditing and entering all vendor invoices for Procurement and Non-Procurement requests.
Incumbent is responsible for processing vouchers via the DBO (Designated Billing Office) system accurately, timely and within ICASS standards, vouchers for serviced and non-serviced agencies located in Brasilia. Incumbent must be thoroughly familiar with information and appropriateness of the expense as well as each agency’s complicated accounting systems and be able to detect errors within the fiscal strip code on the vouchers. Incumbent is responsible for examining each document for correct fiscal data. This involves an extensive knowledge of the complicated Momentum, Ariba, GBI and Coast Systems, Regional Financial Management System, and proper procedures for inputting vouchers, collections and deposits into the accounting system.
Incumbent is also responsible for highly complex cashiering operations, when required. The position manages the full range of cashier activities including the receipt, collection, disbursement, accountability, examination, safekeeping, replenishment and other processing of cash items or cash transactions for the Embassy and the Consulates, including their visitors, staff and eligible family members. Incumbent is responsible for an operating cash advance of $350,000 which is the largest in the Mission, the keeping and maintenance of detailed records, preparation, data entry and transmission of cashier documents to Comptroller and Global Financial Services (CFSC) Charleston.
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