Announcement Number:
Hiring Agency:
Consulate Recife
Position Title:
Administrative Assistant (PAO)
Open Period:
11/29/2018 - 12/14/2018 Format MM/DD/YYYY
Vacancy Time Zone:
LE - 6010 6
BRL R$56.141 - BRL R$56.141
Work Schedule:
Full-time - .
Promotion Potential:
Duty Location(s):
Recife, Pernambuco, BR
Telework Eligible:
For More Info:
HR Section


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources

For USEFM - FP-8 (USD 38,468). Actual FS salary determined by Washington D.C.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The U.S. Mission in Recife is seeking eligible and qualified applicants for the position of Administrative Assistant (PAO) in the Public Affairs Office.


The work schedule for this position is: Full Time (40 hours per week)


Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


As Office Manager and Administrative Assistant to the Public Affairs Officer (PAO), the incumbent is responsible for administrative, procedural, and clerical support functions in the Public Affairs Section (PAS). Manages the PAO’s schedule and helps to maintain the calendar of PAS programs and activities.  Arranges section travel and acts as timekeeper. Manages administrative details of events and programs including updates to contact information, guest lists, invitations, and responses. Maintains office filing; drafts correspondence and reports in English and Portuguese; and performs other administrative and clerical duties for the section.


For more information about the main duties of the position, please contact the Human Resources office at (81) 3416-3126.

Qualifications and Evaluations


EXPERIENCE: Administrative or clerical work is required.

JOB KNOWLEDGE: Knowledge of office management, clerical procedures, and efficient scheduling techniques.  Familiarity with key figures in the mass media, government, cultural, and education circles.  Knowledge of Public Affairs informational and cultural programs in Brazil. 

Education Requirements:

A minimum of two years of college or university studies is required.


LANGUAGE: Level IV (Fluent) in writing/reading/speaking English is required. Level IV (Fluent) in writing/reading/speaking Portuguese is required. (This may be tested.)

SKILLS AND ABILITIES: Good office management and organizational skills. Strong computer skills for word-processing, e-mail, spreadsheets (Excel), and similar applications.  Ability to produce work with speed and accuracy.  Ability to deal with the public, provide quality customer service, and act with tact and diplomacy. Ability to assess problems and develop solutions. Ability to maintain effective working relationships within and across Consulate sections, and with contacts outside of the Consulate.  Ability to draft correspondence, prepare translations in English and/or Portuguese using precise and accurate language.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Recife may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust/Local Security clearance. 

To apply for this position click the “Apply to this Vacancy” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

• Copy of Orders/Assignment Notification (or equivalent)
• Residency and/or Work Permit
• Degree (not transcript)
• Certificate or License
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• Letter(s) of recommendation
• List of references

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


Thank you for your application and your interest in working at the U.S. Mission in Recife.