Tanzania

About

Announcement Number:
TANZ-2018-006
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
ADMINISTRATIVE ASSISTANT (Rover) - (Family members of U.S. Citizen diplomats only)
Open Period:
06/05/2018 - 06/26/2018 Format MM/DD/YYYY
Vacancy Time Zone:
GMT-4
Series/Grade:
FS - 0120 8
Salary:
USD $38,468 - USD $38,468
Promotion Potential:
FS-8
Duty Location(s):
1
in
Dar Es Salaam, TZ
For More Info:
HR Section
022-229-4000
DarHRO@state.gov

Overview

Who May Apply/Clarification From the Agency:

U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP 8.


 

Security Clearance Required:
Top Secret
Appointment Type
Term appt, NTE 4 yrs
Appointment Type Details:
This will be determined after selection.
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Assistant (Rover).


Incumbent provides administrative support to Embassy Program Sections by covering routine absences due to Rest & Recuperation (R&R), annual leave, sick leave, training, etc. of assigned Office Management Specialists and other Administrative Assistants. Assists with special projects and VIP visits, as required by Program Section activities. Manages the flow of correspondence, files, and other information and orders supplies and equipment. Position is supervised by the Management Officer.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

ADMINISTRATIVE SUPPORT: 75%
Assist the Management Officer in supporting Embassy program sections in a variety of administrative and support positions, particularly when the workload has increased temporarily or there is an absence of full-time staff.


In the absence of assigned staff or upon special request, the following duties will be performed in these sections:


Executive Office (EXO):
Manage the calendars and the flow of correspondence and visitors. Handle incoming and outgoing correspondence, including


sensitive requests, and ensure proper assignment, prioritization, and distribution within the EXO. Draft correspondence, documents, cables, and memos and ensure proper distribution, delivery, and/or follow-up. Arrange GSO services as needed.


Political/Economic Section (POL/ECON):
Manage incoming and outgoing correspondence and cable traffic. Draft and distribute diplomatic notes and other correspondence. Process country clearance requests and makes travel arrangements for official visitors as needed. Serve as office sponsor for new Foreign Service Officers. Prepare representational and travel vouchers for officers in the section and assist officers with travel arrangements. Inventory and order office supplies and equipment and ensure their appropriate use and maintenance. Arrange GSO services as required. Submit time and attendance for section employees. Maintain and organize files for the section.


Regional Security Office (RSO):
Manage the flow of correspondence and inquiries related to security. Process visitor access requests. Verify security clearances for badge issuance & computer access. Print Mission ID badges. Manage weekly radio checks. Perform name checks and Leahy vetting as required. Inventory and order office supplies and equipment and ensure their appropriate use and maintenance. Arrange GSO services as required. Submit time and attendance for section employees. Maintain and organize files for the section. Incumbent will be responsible for coordinating via my services the serviceability of the office equipment and badge machine.


Consular Section (CONS):
Handle overseas and local telephonic and e-mail inquiries, explaining routine and emergency requirements and procedures. Draft correspondence as required. Screen and review refugee and asylum applications and prepare for adjudication.


Public Affairs Section (PAS):
Assist with various activities in PAS as directed by section supervisor.


Other Sections:
Manage the flow of correspondence, files, and other information. Inventory and order supplies. Arrange GSO services as needed. Draft correspondence. Escort visitors. Assist with clerical/administrative duties as assigned by section supervisor.


SHORT-TERM PROJECTS: 25%
Complete short-term Mission projects approved by Post Management Officer, which may include support to other Department of State sections and other agencies. Because of extensive activities outside of the Management Section, a security clearance is necessary.


Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

Skills and Abilities: Strong organizational, interpersonal, and intermediate computer skills are required.

Education Requirements:

Completion of High School is required.

Evaluations:

Only shortlisted/qualified applicants will be contacted.

Qualifications:

Experience: One year of administrative and general office experience is required.


Language: Level IV (Fluent) speaking/writing/reading of English is required.

Benefits and Other Info

Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

Other Information:

How to Apply

How to Apply:

All applicants MUST apply electronically via ERA.


For more information on "How to Apply" please follow this link https://tz.usembassy.gov/embassy/jobs/


 

Required Documents:

Please provide the required documentation listed below with your application:



  1. Resume

  2. Proof of citizenship

  3. High school academic certificate

  4. DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  5. SF-50 (if applicable)

  6. Other (if any)

Next Steps:

Applicants who are invited to take a language or skills test will be contacted via email.