Zimbabwe

Vacancy Details

About

Announcement Number:
Harare-2019-011RA
Hiring Agency:
Embassy Harare
Position Title:
Pol/Econ Office Management Assistant
Open Period:
06/25/2019 - 07/09/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+2
Series/Grade:
FP - 1550 8
Salary:
USD $39,246
Work Schedule:
Full-time -
Promotion Potential:
FP-8
Duty Location(s):
1
in
Harare, ZI
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
hararerecruit@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources

For USEFM - FS is $39,246.  Actual FS salary determined by Washington D.C.
Security Clearance Required:
Top Secret
Appointment Type
Permanent
Appointment Type Details:
•    Definite not to Exceed (5 years)
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:



  • 40 hours per week


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.  This position is currently vacant.  

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties


  1. As first point of contact in the section, screens incoming requests for information and assistance and routes request to appropriate officer(s). Provides excellent customer service to respond to requests from inside and outside the mission. (15%)


 



  1. Manages the P/E chief’s schedule and provides other administrative support to the P/E chief, including filing travel and representation vouchers, submitting travel locator forms and diplomatic notes, preparing travel orders and travel logistics, etc. (15%)


 



  1. Drafts routine correspondence, memos, diplomatic notes, and cables. Prepares talking points and non-papers for presentation to the Ministry of Foreign Affairs or other host government officials. (15%)


 



  1. Manages the P/E tasker tracker, monitoring timely submission of taskings to the political and economic section. (15%)


 



  1. Serves as primary timekeeper & maintains time and attendance records. Maintains P/E calendar of events. Manages P/E meeting room requirements.  (10%)


 



  1. Manages and maintains contacts in a mission-wide database. Prepares and ensures prompt distribution of invitations to representational events hosted by P/E section staff. Tracks and confirms, as needed, responses to invitations. (10%)


 



  1. Supports logistics requirements for official visitors assigned to the Pol/Econ section, including arranging airport pickup and drop off, lodging, computer access, and scheduling meetings as needed. Approves e-country clearance requests on behalf of the section. Submits access requests for visitors to the section (including official contacts and TDY personnel) in a timely manner. (10%)


 



  1. Leads on procurement, voucher submissions, and expenditure tracking for section travel and representation budgets. Maintains stock and inventory of expendable office supplies, and proactively submits necessary procurement requests. Ensures non-expendable equipment (computers, phones, copiers, scanners) is properly maintained, repaired, and/or replaced as necessary. (5%)


 



  1. Serves as coordinator for annual review processes in e-performance. Ensures deadlines for submission at all stages of the process are met and that all counselling sessions are scheduled and appropriately documented. (5%)


 



  1. Backstops the Ambassador's OMS and DCM's OMS as required.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two years experience in a professional office environment is required.


JOB KNOWLEDGE: Good working knowledge of the applicable FAM & FAH. Familiarity with U.S. government travel and budget regulations, filing systems, and voucher processes. General knowledge of host political/economic environment & cultural awareness.

Education Requirements:

High School Diploma is required.

Evaluations:

LANGUAGE: Level III (good working knowledge) of speaking and reading English is required.


SKILLS AND ABILITIES: Excellent customer service skills and effective English-language writing skills essential in order to draft, edit, and proofread correspondence and documents. Ability to work as part of a team and good oral communication skills are required. Strong keyboarding skills and ability to use Microsoft Office Software Suite with confidence, including Word, Excel, and Powerpoint is required.


This may be tested


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Harare may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:



  • Copy of Orders/Assignment Notification (or equivalent)

  • High school diploma (or higher)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Harare.