Senegal

Vacancy Details

About

Announcement Number:
DKR-2017-048
Hiring Agency:
Embassy Dakar
Position Title:
Administrative Assistant, Economic-Commercial Office
Open Period:
10/31/2017 - 11/14/2017 Format MM/DD/YYYY
Vacancy Time Zone:
GMT-4
Series/Grade:
LE - 0105 7
Salary:
XOF CFA10,106,983 - XOF CFA10,106,983
Work Schedule:
Full-time - 40 hours per week.
Promotion Potential:
LE-7
Duty Location(s):
1
in
Dakar, SG
Telework Eligible:
No
For More Info:
HR Section
33-879-4000
dakarRecruitment@state.gov

Overview

Who May Apply/Clarification From the Agency:
All Interested Candidates / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
1 Year renewable
Marketing Statement:
The US Mission is a constantly-changing, diverse and unique place to work. We are looking for employees who can successfully demonstrate The Eight Qualities of Overseas Employees. We encourage you to read and understand these important qualities before you apply.

 
Summary:
The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Administrative Assistant for its Economic-Commercial Office.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

Trainings and Missions.

Duties

BASIC FUNCTION OF POSITION

Under the supervision of the Economic-Commercial Chief, the incumbent serves as the Office Manager of the Econ-Commercial Section providing administrative support for a busy, bilingual office, following Embassy and USG guidelines and regulations. S/he will be a highly-organized computer-literate, multi-tasker able to organize and supervise all of the administrative activities that facilitate the smooth running of an office.
 

The incumbent must also coordinate with other offices to facilitate travel arrangements, manage procurement of office supplies, and support the administrative and logistical needs of the section. Duties may include working with Econ-Commercial colleagues to organize meetings, events, receptions, and workshops. S/he should be able to communicate, draft correspondence and solicit information in English and French. The incumbent should also be able to write summary pieces in English of French language articles.                                                                                               

Manages Time and Attendance (T&A) reports for the section. Coordinates appointments for the Economic Counselor and Economic Officer; submits visitor access requests, reserves meeting space and receives visitors. Drafts routine correspondence and communicates with a range of contacts including government, business and civil society leaders to arrange meetings and gather information; Manages e-Country Clearance requests and makes travel, hotel and logistical arrangements to support Econ-Commercial travel and visiting USG officials; Manages the section contact list and coordinates preparation of guest lists for events. Manages fundraising for the annual Independence Day celebration and assists the Commercial Specialist during USA week.Provides backup support to Economic-Commercial colleagues including assistance to the Commercial Specialist in trade and investment promotion activities.

Monitors economic and commercial news to provide summary input for Econ-Commercial staff. Manages files for the Section and prepares staff meeting minutes as needed. Drafts routine action memos for the Ambassador’s participation in Econ Section events. Drafts and manages the clearance and delivery process for Econ diplomatic notes. Performs other duties as assigned.

*Job holder will perform other related duties as assigned( should be added to all PD.

 

POSITION ELEMENTS

  1. Supervision Received: The Direct supervisor is the Economic-Commercial Chief, but the incumbent also receives tasks from Economic Officer, Economic Specialist and Commercial Specialist.
  2. Supervision Exercised: None.
  3. Available Guidelines: Must work be able to work independently from direct supervision. On occasion may be required to work overtime or outside normal business hours.
  4. Exercise of Judgment: Considerable judgment is required in identifying appropriate contacts, responding to the telephone, fax, E-mail, and communicating and supporting visiting USG delegations. Must have good interpersonal and communication skills for dealing with Embassy personnel and outside organizations.
  5. Authority to Make Commitments: None.
  6. Nature, Level and Purpose of Contacts: Mustdevelop and maintain contacts with Senegalese Government and private sector officials.  These contacts range from working level to senior government or company executive level.  Maintain relations with officials of selected regional and international organizations located in Senegal, such as GIABA, IMF, World Bank, ANAM, DP WORLD, etc.... Arranges appointment and field visit for visiting senior USG and private sector officials.
  7. Time Expected to Reach Full Performance Level: Six months.

Qualifications and Evaluations

Requirements:
WORK EXPERIENCE: At least three years prior office management work experience in a business or diplomatic mission with emphasis on office management skills.

LANGUAGE: Level III English (good working knowledge, speaking, reading and writing) and level IV French (fluency, reading /speaking/writing) are required.    
Education Requirements:
2 years of university studies in Business Administration, Economics, or related field is required.  
Evaluations:
SKILLS AND ABILITIES: Highly motivated and organized multi-tasker with good office management skills. Provides good customer service and be effective in contacting and soliciting information from Senegalese Government and private sector businesses. Must feel comfortable calling Senegalese Government offices and businesses to set up high-level meetings for visiting VIPs.

 The position also requires very good computer skills, including knowledge of word processing and spreadsheet software and the ability to learn embassy specific computer applications.


JOB KNOWLEDGE: An understanding of the role of diplomatic missions and the Senegalese economic and commercial sector; experience in business and/or economic issues. This person should be a self-starter with strong organization and communication skills.
Qualifications:
To qualify for the job, all requirements and evaluations criteria must be met.

 

ADDITIONAL SELECTION CRITERIA:
  1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold a Secret security clearance.
  5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

Benefits and Other Info

Benefits:
The detailed benefits will be discussed at the time of interview.
Other Information:

How to Apply

How to Apply:
To apply, click on the "Apply to This Vacancy" tab at the top of the announcement, Create an account, Select the Announcement Number DKR-2017-048 Administrative Assistant, Economic - Commercial Office and Complete the online application.
Required Documents:
  • Resume
  • Degrees & Certificates
  • Cover Letter
  • Work Permit, if applies
Next Steps:
  • Only shortlisted candidates will be contacted for the following step of the recruitment process.