Cameroon

About

Announcement Number:
YAOUNDE-2019-01
Hiring Agency:
Embassy Yaounde
Position Title:
Human Resources Assistant
Open Period:
01/29/2019 - 02/12/2019 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+1
Series/Grade:
LE - 0305 8
Salary:
XAF FCFA11,489,674
Work Schedule:
Full-time - 40 hours/week
Promotion Potential:
LE-8
Duty Location(s):
1
in
Yaounde, CM
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
ydeapplicants@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources (For USEFM - FS is FP-06.  Actual FS salary determined by Washington)

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Yaounde, Cameroon is seeking eligible and qualified applicants for the position of Human Resources Assistant


The work schedule for this position is: Full Time (40 hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time from receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

Under the direct supervision of the Human Resources Specialist and the general supervision of the Human Resources Officer, the incumbent provides assistance with personnel management of Locally Employed Staff (LE Staff). Duties and Responsibilities include position management, position classification advising, recruitment, performance management, interpretation and application of US Government, State Department and Embassy human resources regulations and policies, as well as Cameroonian labor regulations.


Personnel Management: 45%
Processes all Personnel Actions (JF-62 and SF-50 - appointment, WRI, promotion, downgrade, reassignment, suspension, resignation, retirement, and termination) for State Department's and all other agencies' LE Staff. Handles check-out paperwork for departing LE Staff, and calculates separation payments. Sends advance notifications and reminders to supervisors for Employees Performance Reports (EPR) and Work Development Plans (WDP). Maintains current Official Personnel Files (OPF), current Employee Performance Files (EPF) and retired employees' files for State Department's and all other agencies' LE Staff. Is responsible for limited personnel management of seven domestic staff for the Ambassador's and DCM's official residences. This involves drafting employment contracts, and computing separation payment benefits. Manages the WebPass Post Personnel database for LE Staff; this involves creating and abolishing positions in the database, making sure that information in the database is correct, accurate, and updated on a daily basis,. The data base contains personnel sensitive information. Coordinates training for LE Staff; this requires providing advice and following up employees in the filling out and submission of appropriate documents to the HR, Financial, Travel and GSO Offices, drafting employees' training contracts and maintaining/updating employees' training records in HR. Serves as Embassy's Payroll Liaison with the GFSC concerning LE Staff salary/allowances payment problems, annual and sick leave problems, overtime, travel and compensatory time off problems. Award ceremony: incumbent assists in the preparation and organization of Mission awards ceremonies. This includes preparing awards spreadsheets, drafting/updating the award booklet and preparing award payment cables. Prepares local social security documents for retired LE Staff.


Recruitment: 35%
- Assists with the organization of HR programs involving formal presentations/public speaking, such as the "LE Staff Orientation", "Performance Management", "Recruitment", etc… Drafts L.E. Staff positions Vacancy Announcement for the HR Specialist and HRO clearance and publication. Translate vacancy announcements from English to French. Reach out to counterparts in universities and institutions to advertise intern positions in these institutions. Screens employment applications. This involves reviewing all job applications to determine and select those that meet the advertised requirements of the position, sending the applications of qualified candidates to the Selecting Officials. Sits in the employment interview panel for HR technical purposes. This involves making sure that the interview procedure is followed, advising candidates and selecting officers on position requirements, salary level, hiring procedure and possible start date of employment. Reviews application forms and documents of selected candidates for authenticity, accuracy and completeness. Coordinates pre-employment medical and security clearances with RSO and HU.
- Prepares required documents for recruitment prior to employee's entry on duty (employment letter, PSA agreements, hiring personnel action, Compensation worksheet, Employee Handbook, etc…). Briefs new employees: explaining U.S. Embassy regulations, policies and procedures pertaining to personnel management (salary, benefits, leave, discipline, conduct, promotion, termination, etc…). Communicates employees' final clearance and start dates to employees' section, RSO and ISO.


Position Classification Advisor: 20%
Serves as LE Staff Position Classification Advisor at post. Works closely with employees and supervisors on position management to ensure position descriptions and Job Discussion Help Sheets accurately reflect position duties and organizational relationships. Assists supervisors in the use of proper format to ensure that all required information is included. If necessary, performs desk audits and rewrites descriptions, evaluates positions in terms of post's classification guides and standards, and recommends grade level and title. Positions serviced include all grade levels and all types of local positions. 


 

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least three years of progressively responsible experience in a complex administrative field requiring high levels of customer service, in an international organization or large local organization.


JOB KNOWLEDGE: A good working knowledge of local labor laws.

Education Requirements:

A Bachelor's degree in administration, management, human resources, law, communication, literature, or linguistics is required.

Evaluations:

LANGUAGE: Level III (good working knowledge) speaking / reading / writing English and French are required. (This will be tested)


SKILLS AND ABILITIES:  Good computer skills on Word, Outlook, and Excel (to include using complex formulae and charts); ability to use web-based platforms to search regulations, typing skills of at least 20 w.p.m.; good customer service and interpersonal skills, and formal presentation/public skills are required. Must be tactful, possess good judgment, and be able to maintain effective working relationships with employees and their supervisors. (This will be tested)


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Cameroon may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Local Security Certification clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site https://cm.usembassy.gov/embassy/jobs/

Required Documents:

Please provide a copy of the required documentation listed below with your application:
• CV


•Orders/Assignment Notification or equivalent (if applicable)
• Residency Permit (if applicable)
• Passport or National ID
• Bachelor Degree or host country equivalent
• Transcripts (if available)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• List of references

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Cameroon.