Morocco

Vacancy Details

About

Announcement Number:
Casablanca - 2021-009
Hiring Agency:
Consulate General Casablanca
Position Title:
Supervisory Administrative Assistant - OBO
Open Period:
01/09/2021 - 01/23/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+1
Series/Grade:
LE - 0105 7
Salary:
MAD MAD174,973 - MAD MAD174,973
Work Schedule:
Full-time - The work schedule is: Full Time 40 h/week - on a flexible schedule (occasional evening, weekend duty & regular overtime to be responsive to projects needs)
Promotion Potential:
LE-0
Duty Location(s):
2
in
Casablanca, MO
Telework Eligible:
No
For More Info:
HR Section
0522642118
RecruitmentRabat@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
•    All Interested Applicants / All Sources
For USEFM - FP is xx  Actual FP salary determined by Washington D.C.


Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Term appt, NTE 3 yrs
Appointment Type Details:
3- Term Appt, NTE 3 years. This is a fixed term appointment limited to the duration of the project, with a possibility of a few months extension to meet project completion. It is also subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Consulate Casablanca is seeking eligible and qualified applicants for two positions of Supervisory Administrative Assistant in the Overseas Buildings Operations (OBO).


Full Time 40 h/week - on a flexible schedule (occasional evening, weekend duty & regular overtime to be responsive to projects needs)


Start date: Must be able to begin working within a reasonable period of time (2 months) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel

The incumbent will be required to make  trips some of which may require occasional out-of-town stays

Duties

The Supervisory Administrative Assistant provides a wide range of administrative assistance to the Overseas Building Office (OBO) Project Director (PD) and other OBO management Staff (M/OBO) in support of the Casablanca New Consulate Compound (NCC) project. Incumbent is responsible to the OBO PD for administrative management of OBO's resources and activities, including but not limited to, finance and budget, procurement and supplies, information technology, shipping/travel, and HR needs.



  • Assist with the preparation of site operations budget for the project’s life cycle. Provide guidance, suggestions, and advice to the OBO PD and OBO management staff on all office budget matters, including procurement, quotations, cost, and quality assurance. Review payment vouchers for validity and accuracy.

  • Work as liaison between OBO and Financial Management Office (FMO) for budget, personnel, and procurement costs.

  • Liaison with Mission Morocco contracting officer for necessary procurement actions.

  • Responsible to track all budgets, accounts, purchases, credit cards, procurement, and inventory. If authorized, the incumbent disburses, maintains, records, and reports petty-cash expenditures.

  • Position serves as a petty cash holder.

  • Responsible to draft official correspondence to the construction contractor, as well as the local government authorities, in support of the Casablanca New Consulate Compound (NCC) project as well as coordinate and assist with the preparation of all field office reports made to the Consulate and M/OBO.



  • Coordinate preparation and submission of accreditation requests for contractor personnel.

  • Liaise with Consulate HR to obtain and maintain host government issued diplomatic identity cards and Embassy security badges for project personnel.

  • Coordinate recruitment of local support staff, i.e. drivers with the Human Resources (HR) office.

  • Supervise and evaluate administrative staff.

  • Source and promote professional education programs for the office staff as training needs are identified.

  • Administer Time and Attendance (T&A) reports to the Embassy.

  • Organize office computer network, manages system access control and maintains operational protocols. Incumbent establishes office file system and ensures system integrity is maintained



  • Serve as a personal assistant to the OBO PD and handles their travel, general and congressional correspondence, and provides support information.

  • Handle a broad scope of exceptionally diverse matters related to OBO construction management office support activities. Functions are sometimes considered complex, such as managing the office computer network, scheduling office equipment and furnishings maintenance, creating computer system backups, and managing the secretarial and driver work assignments.

  • Responsible for monitoring and ordering expendable supplies for the OBO office.

  • Maintain logs and records of meetings with the host country and municipality for the OBO PD.

  • Coordinate disposition of excess property at the end of project; prepare property disposition reports.

  • Work in tandem with other OBO Supervisory Administrative Assistant to ensure office needs are met at all times and that continuity is maintained during an administrative staff absence.

  • Provide administrative support to OBO's site security operations such as managing of incoming/outgoing correspondence, maintaining logs/spreadsheets, as well as filing records.

  • Provide other administrative support as assigned by the Project Director.


The work schedule for this position is: Full Time: (40hours per week). 


Start date: Candidate must be able to begin working within a reasonable period of time (two months) of receipt of agency authorization and/or clearances/certifications or their candidacy may end. 

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum three years of office administration and management work experience, including at least one year in construction or engineering industry environment either on a job site or in an office setting, is required. In addition, a minimum of six months’ supervisory experience may be required.


JOB KNOWLEDGE: 



  • Thorough knowledge of office management functions, service, procedures and standard information sources is required.

  • Knowledge of customs and shipping procedures for inbound and outbound shipments as well as means of expediting shipments that arrive in country; working knowledge of permitting activities, etc. is required.

  • Basic accounting principles is required.

Education Requirements:

  • Completion of two years of post-secondary education is required


 


 

Evaluations:

LANGUAGE:  



  • Darija level IV (Fluent) Speaking is required - This may be tested

  • English level III (Good working knowledge) Reading/Writing/Speaking is required - This will be tested

  • French level III (Good working knowledge) Reading/Writing/Speaking is required- This may be tested 

  • Arabic level III (Good working knowledge) Reading/Writing/Speaking is required - This may be tested


SKILLS AND ABILITIES: 



  • Good working knowledge of computer systems and programs used to support administrative and cost control functions like Microsoft Office Suite (Outlook, Excel, Word, etc.) is required.

  • Must have excellent interpersonal and organizational skills. 

  • Must be skilled in managing an office budget.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Morocco may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Local Security Certification clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:



  • High school diploma

  • Residency and/or Work Permit

  • Passport copy

  • CIN

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

  • Letter(s) of recommendation

  • List of references

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Morocco.