Indonesia

Vacancy Details

About

Announcement Number:
Jakarta-2021-060
Hiring Agency:
Embassy Jakarta
Position Title:
CLO Administrative Assistant (CLO Assistant) - Open to USEFMs All Agencies
Open Period:
09/24/2021 - 10/22/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+4
Series/Grade:
FP - 0105 7
Salary:
USD $38,056
Work Schedule:
Part-time - 20 hours per week
Promotion Potential:
FP-7
Duty Location(s):
1
in
Jakarta, Java, ID
Telework Eligible:
Yes
For More Info:
HR Section
000-000-0000
JKTrecruitmentt@state.gov

Overview

Hiring Path:
• Competitive service
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 7.  Actual FP salary determined by Washington D.C. CLO Assistant Designate, if interim clearance is denied, employee may be hired at one grade lower than full performance pending receipt of clearance.

U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Security Clearance Required:
Top Secret Clearance
Appointment Type
Permanent
Appointment Type Details:

Definite not to Exceed 5 years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:



  • Part Time (20 hours per week) (As the position is Part-Time, the final salary determination will be half of a Full-Time salary - see Full-Time salary listed above).


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

The Community Liaison Office (CLO) Assistants supports the CLO Coordinator in the management of the 8 areas of CLO responsibility (Family Member Employment, Crisis Management, Education, Information and Resource Management, Guidance and Referral, Welcoming and Orientation, Community Liaison, and Events Planning) through suggestions and input to the action plan, supporting and leading community events and projects, administrative support, and by serving as Acting CLO in the absence of the CLO. The CLO Assistant should be knowledgeable on the entire program.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Minimum of three years of administrative or customer service experience is required.


(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)


 

Education Requirements:

Completion of Secondary School or Local Mandatory Schooling and received high school diploma is required.


 

Evaluations:

LANGUAGE: Fluency in speaking/reading/writing in English is required. This may be tested.


SKILLS AND ABILITIES: Must be able to work independently, with general guidance provided by the CLO Coordinator; Excellent communication skills are vital for this position. The CLO Assistant communicates with a huge number of people within and outside the Bi-Mission both orally and in writing. The CLO Assistant must be friendly, approachable, and knowledgeable, and must provide excellent customer service in-person, by telephone, and by email. Basic Computer skills are required, including full working knowledge of the Microsoft Office Suite. Must be adaptive and innovative. Computer literacy is required. Ability to receive and hold a Top Secret clearance.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Orders/Assignment Notification (or equivalent)

  • Secondary school certificate

  • Proof of citizenship (Passport copy)

  • Certificate or License

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Indonesia.