Kenya

Vacancy Details

About

Announcement Number:
Nairobi-2019-18R2
Hiring Agency:
Embassy Nairobi
Position Title:
Consular Secretary (EFM)
Open Period:
01/09/2020 - 01/23/2020 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
FP - 0120 7
Salary:
Not Specified
Work Schedule:
Full-time - 40 hours per week
Promotion Potential:
FP-7
Duty Location(s):
1 Vacancy in

Nairobi, KE
Telework Eligible:
No
For More Info:
HR Section
+254 20 363 6000
NairobiHR-AmericanServices@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FS is FP.  Actual FS salary determined by Washington D.C.


U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Security Clearance Required:
Secret
Appointment Type
Permanent
Appointment Type Details:
Definite not to Exceed 5 years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:


Full Time 40 hrs per week.



Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

Basic Function of the Position:


Reporting to the Consul General (CG).The incumbent if primarily an office manager who fills a variety of functions. In addition to organizing the CG schedule and correspondence, the incumbent serves as the Consular Section's expert on the Embassy's automated personnel, travel, and procurement systems and assist officer and LE Staff with them as needed. The incumbent provides exceptional customer service to the many VIPs applying for visas and provides complete and accurate information in response to inquiries. The incumbent collects biometrics and other duties that need to be performed by U.S. citizen employee with a security clearance.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Three years of experience in an office environment handling administrative duties and providing high level customer service is required.


JOB KNOWLEDGE:  Position must be aware of who staff are and their rank. Must have knowledge of Embassy procedures and regulations and management notices.

Education Requirements:

High school graduate and two years of college studies is required.

Evaluations:

LANGUAGE:  English level 4 (fluent) speaking, reading, and writing is required. Language proficiency will be tested.


SKILLS AND ABILITIES:  Ability to draft routine correspondence and cables using examples as a guide. Ability to work well with others and be public service oriented. Ability to work under pressure and meet deadlines. Strong keyboard skills and typing with speed and accurancy.
Competency with Microsoft Word and Excel. Proficiency will be tested. Ability to use Embassy sofware like E2, WinTA, ILMS is required. A Secret clearance is required.

Qualifications:

All applicants under consideration will be required to pass security certifications.


Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits and Other Info

Benefits:
Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


 


FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:



  1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.

  2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

  3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

  4. ** If selected, EFMs are expected to serve in the positon for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance. 


Interested candidates for this position must submit their application to the following link for consideration:


https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms


Applicants must submit a Universal Application for Employment (DS-174) which is available on HR/OE Intranet Site.

Required Documents:

Please provide the required documentation listed below with your application:



  • Copy of Orders/Assignment Notification (or equivalent)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

  • Letter(s) of recommendation

  • List of references

  • High School Diploma

  • College Diploma

Next Steps:

Applicants who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Nairobi.