Kenya

Vacancy Details

About

Announcement Number:
Nairobi-2021-037
Hiring Agency:
Embassy Nairobi
Position Title:
Administrative Assistant (U.S. Embassy Mogadishu - located in Nairobi) - All Interested Applicants
Open Period:
03/24/2021 - 04/08/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE - 0105 7
Salary:
(KES) KSh0
Work Schedule:
Full-time - 40 hours per week
Promotion Potential:
LE-7
Duty Location(s):
1 Vacancy in

Nairobi, KE
Telework Eligible:
No
For More Info:
HR Section
0203636000
NairobiRecruitment@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 7.  Actual FP salary determined by Washington D.C.
Only one Open-to category should remain:

•    All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:



  • Full Time (40 of hours per week)


 



  • Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Incumbent serves as the Management Analyst and Special Project Coordinator for the Management Sections such as - but not limited to - the Human Resources, Financial Management, and General Services Office.  Assignments are usually given on a project basis and the incumbent is expected to fully analyze the problem, gather data and information find and evaluate alternative solutions, and make formal recommendations.  In addition, the employee performs administrative analysis; with his/her work primarily focusing on the day-to-day administration of the management section including the responsibility for making formal recommendations and decisions for delivery of management services.  Position reports to Deputy Management Officer.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 


Three years of administrative or clerical experience is required, 2 years of which should be in project coordination/project management.


JOB KNOWLEDGE:  i


Knowledge of local and national culture is required to answer questions regarding management and logistical issues in Kenya and Somalia.

Education Requirements:

 



  • Completion of Secondary School is required.


 



  • Two (2) years College/University studies is required. 

Evaluations:

LANGUAGE:  


Level IV (Fluent) speaking/reading/writing of English is required.


SKILLS AND ABILITIES: 


Computer skills (MS Word, Excel, and PowerPoint) are required.


Must possess strong organizational and project management skills, analyze complex data and interpret them into clear, concise, and manageable use by Post management, able to read architectural blueprints, and be a self-starter with the ability to perform multi-tasks and manages his/her own time. Should be comfortable with persuasion.


Drafting Management notices, sending emails requesting information or data from Management team or agency heads at large on daily and weekly basis.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


 


THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:



  1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.

  2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

  3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

  4. ** If selected, EFMs are expected to serve in the position for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Orders/Assignment Notification (or equivalent) (1f applicable)

  • Residency and/or Work Permit (If applicable)

  • Certificate - Completion of Secondary School

  • Certificate - Two (2) years College/University studies  

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.