(70%) Procurement of Commercial Items
Upon assignment of an electronic Procurement Request (PR) in ILMS/Ariba, incumbent performs market research to identify potential sources. Determines type of action necessary and sources from which the request can be satisfied. This includes soliciting bids and negotiating prices of commodities. Requests bids or quotations by telephone, correspondence, advertisement, and personally. Reviews price responses and recommends the best offer. Prepares purchase orders for items to be obtained from local market and other sources. Processes and follows up requests for prompt action by suppliers to include visiting the suppliers to collect urgently needed items. Performs all administrative tasks associated with the orders: FPDS, e-filing, payment reconciliation, etc.
(20%) Local Market Research
Develops, maintains, and analyzes local market data regarding supplier prices and performance as a guide to future procurements. Visits local bidders' establishment in order to better determine capabilities and to negotiate price and other conditions. Proposes new vendors and creative solutions to procurement based on market research. Position will be an incidental driver.
(10%) Administrative Duties
Maintains procurement reference material, including State and other agency regulations and instructions, GSA Catalogue, U.S. Federal Specifications and Standards, examples of BPA agreements, and purchase orders which constitute precedents or may be used
as references in future procurements. Prepares official correspondence, reports, letters, memorandums and messages as required, in both English and Kiswahili.
Note: This position description in no way states or implies that these are the complete duties to be performed by incumbent. Incumbent will be required to perform other duties as necessary and requested.