Colombia

About

Announcement Number:
BOGT-2018-029
Hiring Agency:
Embassy Bogota
Position Title:
Public Affairs Assistant (Youth Program Coordinator)
Open Period:
04/30/2018 - 05/13/2018 Format MM/DD/YYYY
Series/Grade:
LE - 6002 7
Salary:
(COP) $38.569.092 - (COP) $38.569.092
Promotion Potential:
LE-7
Duty Location(s):
1 Vacancy in

Bogota, CO
For More Info:
HR Section
275-2509
AskHRBogota@state.gov

Overview

Who May Apply:
• All interested Candidates/ All sources

For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP-7 (36,218 USD).
Security Clearance Required:
Q Nonsensitive
Duration Appointment:
• Permanent • Full-Time (40 hours per week)
Marketing Statement:
The U.S. Mission in Colombia provides equal employment opportunity and fair and equitable treatment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

The Embassy is unable to acknowledge the receipt of applications due to the high volume of applications received, please assume that you were not selected if you have not heard from us within six weeks of the vacancy announcement’s closing date.

Summary:
The U.S. Mission in Bogota, Colombia is looking or a Public Affairs Assistant - Youth Program Coordinator.

The incumbent will serve as the coordinator for youth related programs as well as provide logistic and organizational support to the Information Resource Center (IRC). The IRC is responsible for programs related to English language learning, libraries, teacher training, and youth exchanges. S/he coordinates and assists with youth programming, including but not limited to youth ambassadors, Access programs, Young Leaders of the Americas Initiative (YLAI), English Tip Videos program, and others as identified by the IRC Director, the Cultural Affairs Officer (CAO), Assistant Cultural Affairs Officer (ACAO) or Information Resource Officer (IRO). The incumbent is responsible for managing logistic and administrative support to additional programs supported by the IRC and IRO. This position is directly supervised by the Information Resource Center Director.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

Youth Programs Coordinator  

Coordinate and assist in the implementation of youth programs.  In close coordination with the Information Resource Center Director, CAO, ACAO, IRO and appropriate offices in Washington D.C., this position develop a strategic plan for programs oriented to Colombian youth.  Some youth programs include: Youth Ambassadors, YLAI, Access and others as identified by IRC Director, CAO, ACAO or IRO.

Incumbent is responsible for the Embassy internal English Tip Video program. Responsibilities include: drafting of scripts, recruitment of participants, scheduling and overseeing filming process, and organization of the annual English Tip Video Awards Ceremony.

Plan, coordinate and implement youth events, such as seminars, meetings, and workshops targeting high schools students, girls and young women.

Perform regular outreach and serve as the Embassy’s main point of contact to youth organizations and partners. Assist with the organization and management of youth programs to support PAS programs and youth priorities. Maintain contact lists and databases to support youth programming. 

Review and advice on incoming proposals, track awarded grants, and ensure reporting through MAT on all programs and activities.  Provide advice to partners on funding proposals to leverage partnerships and resources to increase the number and quality of youth programs.

Work with third party vendors to develop appropriate outreach materials to support programs, initiatives, and projects related to the youth programs. 

Incumbent assist with youth program budgets, identify and seek funding opportunities, and track any youth related grants.  Work to identify and procure new funding sources both in the US and Colombia to support youth programming. 

Incumbent generate reports and statistics, impacts and achievements as required.  

Consult with co-workers on matters pertaining to youth programs. Maintain regular contact with schools, nonprofit organizations, partners, and beneficiaries to maintain a dynamic and active youth portfolio.

Incumbent assist the English language programs and activities and will support the youth English programs such as Access and CHOP, among others.      

Logistics Management and Support 

Administrative

As needed, incumbent performs logistic and support functions for the IRC and special PAS programs.

Ensures all program participants receive program certificates; prepares, sends and confirms receipt of certificates. Coordinates with partner organizations to ensure program certificates have appropriate signatures and are presented in a timely manner and in accordance with deadlines established by DC bureaus and other partners.

Maintains all youth program related formal written correspondence: prepares formal correspondence in the appropriate format, shepherds documents through the internal clearance process, and is responsible for preparing final documents for signature.

Assists with meeting coordination, presentation and report preparation, and briefings by reserving rooms and coordinating necessary logistics. May attend meetings to take notes, record commitments, advice staff of action items, and necessary follow-up to ensure deadlines are met. 

Travel

Incumbent will provide support to manage travel logistics for participants in IRC programs, including youth programs, English teacher programs, Access and IRC exchange programs. Support participant and staff travel as necessary to implement PAS programs. Responsibilities include but are not limited to sending and receiving documents, assisting with visa referral paperwork, travel cost estimates, and e2 travel for IRC staff.

Incumbent is expected to travel throughout Colombia to support youth, library, and English teaching programming.

Content, Media and Information support  

Incumbent is responsible for providing youth program content to the web master. Incumbent take photos, write brief descriptions, and content for posting on the embassy website, Facebook page, and twitter.

Administers the INFOUSA email:  follows up on information requests, distributes requests as appropriate, and responds to emails as appropriate.

Incumbent is responsible for coordinating and distributing youth program information to contacts and general public through PAS social media platforms.

This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

 

Qualifications and Evaluations

Education Requirements:
Two years of College/University studies is required. 

Requirements:
WORK EXPERIENCE:

Aat least two years progressively responsible experience in project management, event planning and production or public relations. Recent experience working with vulnerable youth communities in Colombia and successful development of social projects. Experience developing material in English for different purposes such as social media channels is required.

KNOWLEDGE:

Excellent knowledge of U.S. and Colombia educational, social, and political systems is required.
Evaluations:
Skills and Abilities
  • Advanced interpersonal skills needed to develop and maintain contacts among senior and/or up-and-coming contacts across important sectors of society (government, education, business, NGOs).
  • Excellent public speaking abilities are required.
  • Intermediate knowledge of software such as Microsoft Outlook, Excel, and Access; and Intermediate knowledge of material creation software such as Power Point and Publisher are required.
  • Advanced English and Spanish drafting skills. (This may be tested)
  • Familiarity with social networking sites like Facebook, Linked In and Twitter is required.
  • High level of innovation is required to coordinate and plan youth programs and activities.
Language Proficiency

English Level 4 (Fluent) is required.

Spanish Level 4 (Fluent) is required.

All applicants must attach a copy of valid language test results in the non-primary language (English and/or Spanish) to the application of employment to be eligible for consideration. For recruitment purposes the United States Mission Colombia will only accept the language tests administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.

LANGUAGE REQUIREMENT

Primary Language:
 In order to meet the language requirement, all applicants MUST indicate in their application or in a cover letter their primary or native language. A language test will not be required in the applicant’s native language unless requested by the selecting office.

Secondary Language(s): When two or more language requirements are stated in the Vacancy Announcement, language tests are required for those languages that the applicant does not identify as the primary, first-spoken, or native language. If an applicant claims fluency in multiple languages, the applicant must identify ONE and only ONE language as primary, first-spoken or native. ALL applicants are required to prove proficiency in any other language listed in the Vacancy Announcement that is not indicated by the applicant as the primary language.
 
LANGUAGE TESTING PROCEDURES

Most of the positions at the U.S. Embassy require specific levels of both Spanish and or English. All applicants seeking a Mission Colombia local position must attach copy of a valid language test results in the non-primary language (English and/or Spanish) to the application to be eligible for consideration. 

The application form with the test result(s) must be submitted before the job announcement’s closing date; otherwise the application will be deemed “not eligible”. 

ENGLISH and SPANISH:
Test administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.

Language test results are valid for one year.

If applicants do not have a valid language score from one of the above mentioned Language Institutes, they may contact the following Institute to be tested in English and/or Spanish as required:

Avanti Language School:
  Carrera 21 # 87 – 24 Polo Club, Bogota, Colombia.  Applicants must request a language test by writing to academic@avantilanguageschool.com  - For further information please contact PBX: 634-6637 or mobile 321-463-6470.  Cost of language test is the applicant’s responsibility.

Qualifications:
All position requirements must be met and all required documents must be must be submitted before the job announcement’s closing date; otherwise the application will be deemed “not eligible”.

 

Benefits and Other Info

Benefits:
Benefits will be explained to those candidates who are invited to an interview.
Other Information:
Only those candidates who meet all the vacancy requirements and are considered Eligible will concontacted for testing and/or interview.

How to Apply

How to Apply:
All applicants are required to apply through this electronic method.

The answers provided in this application will be corroborated and discussed during the interview for eligible and qualified applicants.


HIRING PREFERENCE ORDER:


(1)  AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)  AEFM / USEFM
(3)  FS on LWOP**

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.
Required Documents:
Please attach the following documents:
  • Copy of valid language test results administered by AVANTI Language School SAS, the Foreign Service Institute (FSI) and other Official U.S. Government Language testing institutes.
  • Education certificates (Copy of Degree or Transcripts)
  • Copy of Colombian work permit and/or residence visa (If applicable)
  • U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. (If applicable)
 
What to Expect Next:
Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.