Youth Programs Coordinator
Coordinate and assist in the implementation of youth programs. In close coordination with the Information Resource Center Director, CAO, ACAO, IRO and appropriate offices in Washington D.C., this position develop a strategic plan for programs oriented to Colombian youth. Some youth programs include: Youth Ambassadors, YLAI, Access and others as identified by IRC Director, CAO, ACAO or IRO.
Incumbent is responsible for the Embassy internal English Tip Video program. Responsibilities include: drafting of scripts, recruitment of participants, scheduling and overseeing filming process, and organization of the annual English Tip Video Awards Ceremony.
Plan, coordinate and implement youth events, such as seminars, meetings, and workshops targeting high schools students, girls and young women.
Perform regular outreach and serve as the Embassy’s main point of contact to youth organizations and partners. Assist with the organization and management of youth programs to support PAS programs and youth priorities. Maintain contact lists and databases to support youth programming.
Review and advice on incoming proposals, track awarded grants, and ensure reporting through MAT on all programs and activities. Provide advice to partners on funding proposals to leverage partnerships and resources to increase the number and quality of youth programs.
Work with third party vendors to develop appropriate outreach materials to support programs, initiatives, and projects related to the youth programs.
Incumbent assist with youth program budgets, identify and seek funding opportunities, and track any youth related grants. Work to identify and procure new funding sources both in the US and Colombia to support youth programming.
Incumbent generate reports and statistics, impacts and achievements as required.
Consult with co-workers on matters pertaining to youth programs. Maintain regular contact with schools, nonprofit organizations, partners, and beneficiaries to maintain a dynamic and active youth portfolio.
Incumbent assist the English language programs and activities and will support the youth English programs such as Access and CHOP, among others.
Logistics Management and Support
As needed, incumbent performs logistic and support functions for the IRC and special PAS programs.
Ensures all program participants receive program certificates; prepares, sends and confirms receipt of certificates. Coordinates with partner organizations to ensure program certificates have appropriate signatures and are presented in a timely manner and in accordance with deadlines established by DC bureaus and other partners.
Maintains all youth program related formal written correspondence: prepares formal correspondence in the appropriate format, shepherds documents through the internal clearance process, and is responsible for preparing final documents for signature.
Assists with meeting coordination, presentation and report preparation, and briefings by reserving rooms and coordinating necessary logistics. May attend meetings to take notes, record commitments, advice staff of action items, and necessary follow-up to ensure deadlines are met.
Incumbent will provide support to manage travel logistics for participants in IRC programs, including youth programs, English teacher programs, Access and IRC exchange programs. Support participant and staff travel as necessary to implement PAS programs. Responsibilities include but are not limited to sending and receiving documents, assisting with visa referral paperwork, travel cost estimates, and e2 travel for IRC staff.
Incumbent is expected to travel throughout Colombia to support youth, library, and English teaching programming.
Content, Media and Information support
Incumbent is responsible for providing youth program content to the web master. Incumbent take photos, write brief descriptions, and content for posting on the embassy website, Facebook page, and twitter.
Administers the INFOUSA email: follows up on information requests, distributes requests as appropriate, and responds to emails as appropriate.
Incumbent is responsible for coordinating and distributing youth program information to contacts and general public through PAS social media platforms.
This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.