Kenya

Vacancy Details

About

Announcement Number:
Nairobi-2021-067
Hiring Agency:
Embassy Nairobi
Position Title:
Pay Controls Assistant- Internal Appllicants Only
Open Period:
09/03/2021 - 09/17/2021 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE - 0425 8
Salary:
Not Specified
Work Schedule:
Full-time - 40 hour work week
Promotion Potential:
LE-8
Duty Location(s):
1
in
Nairobi, KE
Telework Eligible:
No
For More Info:
HR Section
020-363-6000
NairobiRecruitment@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 6.  Actual FP salary determined by Washington D.C.

•    Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week)


Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No

Duties

The incumbent is the payroll & allowance expert serving as the main timekeeper and primary liaison with the Comptroller Global Financial Services (CGFS) office in Charleston, Human Resources Office and over 50 timekeepers on Post's payroll & allowance matters for American direct hires, EFM and LE staff for all agencies subscribed to payrolling services through ICASS. Serves as a voucher examiner for review, verification and processing of tuition invoices and other education allowance related claims. Directly supervises the Payroll & Allowance Assistant, manages associated workload and trains him/her to perform liaison backup duties as applicable. Position is supervised by the Financial Specialist, N53102, FSN-12.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  


5 years of progressive experience in Payroll management, accounting, auditing or accounts payable is required.


JOB KNOWLEDGE:  


Detailed knowledge of basic office procedures is required. Thorough knowledge of compensation/payroll and allowance, accounts payable. Good working knowledge of the Department of State's Treasury and various US Government agencies' rules, regulations, and practices. Thorough understanding of the Local Compensation Plan, U.S. and local labor laws, Government of Kenya benefits, such as Social Security fund management rules, Mission Kenya and FMC policies and procedures.

Education Requirements:

Mandatory: 



  • University degree in accounting, finance, business administration or economics

Evaluations:

LANGUAGE: 


Level IV English (Fluent, reading/writing/speaking) and Level III Kiswahili (Good working knowledge, reading/writing/speaking) is required. 


SKILLS AND ABILITIES:


Ability to comprehend and interpret compensation/payroll regulations. Must be able to detect deficiencies and communicate them to the payroll processing centers to initiate adjustments. Proficiency in use of computers, MS Office Suite (MS Word, Excel and PowerPoint), payroll and accounting software. Strong interpersonal skills, ability to stay calm and work in stressful situations, ability to use tact and diplomacy in dealing with sometimes disgruntled post managers and employees on pay/entitlement issues. Ability to deal with all personnel problems objectively and professionally. Self-motivated, to manage time effectively, to prioritize, plan, organize workflow and work independently. Typing skills and accuracy is required (not to be tested).  Must have absolute discretion and professionalism about payroll information/PII.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kamau may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:



  1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.

  2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

  3. The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

  4. ** If selected, EFMs are expected to serve in the position for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  • Copy of Orders/Assignment Notification (or equivalent)

  • Residency and/or Work Permit

  • University degree in accounting, finance, business administration or economics 

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.