Tanzania

Vacancy Details

About

Announcement Number:
TANZ-2018-026
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Financial Specialist - Temporary Position - not to exceed one year from the date of appointment.
Open Period:
11/27/2018 - 12/04/2018 Format MM/DD/YYYY
Vacancy Time Zone:
GMT-4
Series/Grade:
LE - 0401 10
Salary:
TZS TSh57,770,978 - TZS TSh57,770,978
Work Schedule:
Full-time - 40 hours a week work schedule
Promotion Potential:
LE-10
Duty Location(s):
1
in
Dar Es Salaam, TZ
Telework Eligible:
No
For More Info:
HR Section
022-229-4000
Dar-Recruitment@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Open only to the U.S. Mission employees under LCP.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Financial Specialist in the Financial Management Office. 


 

Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Mission-wide ICASS Budget preparation: (50%)


Formulates and oversees the Mission-wide ICASS Budget, billing modules, workload counts, and agency invoices which are produced twice a year for 32 ICASS serviced customers at Post (including State). Responsible for ICASS budget Data Call by compiling: WGIs, annualization of increases, infrastructure capitalization and all anticipated operating increases for the upcoming fiscal year. Prepares the Mission ICASS Budget ($14M) by providing adequate justifications for budget increases, plans for the utilization of carryover fundings, post cost saving initiatives, financial summary and key issues and unfunded priorities. Prepares estimates and invoices for new NSDD38 positions and processes TDY invoices. Coordinates and guides other service providers in theMission on the compilation of workload counts and time allocation. Responsible for the preparation and reconciliation of the ICASS billing modules, invoices and workload statistics for 32 customer agencies. Holds regular meetings and communicates with all Mission agency heads discussing ICASS regulations, invoice procedures, workload determinations, effects of budget changes on invoicing, comparison reports and 'what if' scenarios. Maintains a positive working relationship with customer agency headquarters representatives and updates same on relevant ICASS matters. Communicates and with bureau budget officers, ICASS Service Center officers and IT system developers on reports, clarifications and queries regarding Post's ICASS budget. Monitors GFS FINNET for updates and regulatory changes on budget and system upgrades. 


Leads and supervises all Post financial processes via compilation, analysis, interpretation and presentation of financial data including prior year actual reports, Status of Funds (P-60) and Status of Obligation (P-62) reports and delegation to the budget analysts and Post accountants. Supervises and guides all other State budget data calls and field budget plans for the Mission Resource Request (MRR). Guides, supervises and monitors: Program, OBO, Public Diplomacy, Consular MRV and DS budgets. Adheres to procedures set forth in guidance cables from GFS and the bureau to complete and oversee the completion of the field budget plans and accounting amounting to over $40 Million annually. Reviews the budgets and fund control ledgers maintained by the five LE Staff budget analysts and accountant to ensure biweekly reconciliation of all allotments is accomplished. Delegates the review and implementation of specific GFS-required financial reporting taskers to the Budget Analysts and Accountant team lead to ensure that obligations and


liquidations are valid, current and in compliance with anti-deficiency regulations and procedures. Works as a liaison with GFS Bangkok/Charleston, the USDO and other senior accountants in resolving budget and fiscal irregularities, system upgrades, payroll and disbursement related issues. Provide guidance to the FMO staff on end-of-year closeout procedures.


Maintains and ensures the accuracy of funds control ledgers and spreadsheets as requested and/or required by other agency funds managers, showing current balances and status of funds/obligations for allotments whose budgets are prepared by the agency's own staff but for which ICASS services are provided by the FMO. Ensures that other agency accounting practices are in conformance with rules, regulations and are legal, proper and correct. Brings to the attention of the Financial Management Officer any discrepancies in


practice or procedures with respect to the accounts of such other agencies. Ensures that reports and spreadsheets prepared by the budget analysts or other FMO staff are reviewed prior to their release to the respective other-agency funds managers. Prepares quarterly and annual review of all unliquidated balances and reviews the clearing of 477 /NV rejected transactions.

Training and guidance (15%):


Ensures the entire FMO staff/section is cross-trained in areas required to provide continuation of coverage during any long-term absences due to annual leave, extended sick leave, or PCS gaps/travel. Designs a plan in draft form regarding work assignments and


cross training requirements for the section and presents it to the Financial Management Officer for approval and implementation. Updates from time-to-time the plan to ensure that new employees and/or temporary staff are up-to-date on the skills necessary to perform their duties. Keeps the Financial Management Officer appraised of the progress or lack thereof, of the staff. Modifies FMO workload to positively impact customer service quality, quantity and productivity standards of the staff.


Major duties continues in the 'Other Information' section.

Qualifications and Evaluations

Requirements:

Five years of progressively experience in accounting, budget work or auditing required. Three of this experience must be in
budget and/or financial work for the State Department or other U.S. agency and two years of supervisory experience is required.

Education Requirements:

Completion of university degree in an accounting field, economics or business administration is required.

Evaluations:

Level IV (fluent) in English (speaking writing and reading) is required. Level IV (fluent) in Kiswahili (speaking writing and reading) is required. (This will be tested)

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

The U.S. Mission in Dar es Salaam offers compensation package that may include health, separation, and other benefits.

Other Information:

Major duties continues...


General Management of the section (5%): Leads regular meetings with the local staff to ensure unity of operating standards and approaches to work products, to build relationships of exchange and positive communication within the FMO team, and to address any minor interoffice or interpersonal problems. Provides day-to-day guidance on practical solving of budget/accounting, payroll and vouchering related issues. Brings to the immediate attention of the Financial Management Officer any issues, personnel or workload related, which may impact the section and its ability to meet the workload standards or work product quality. Keeps appraised of developments and changes in the regulations, policies of the Bureau, and other outstanding issues of relevance regarding financial management, training opportunities etc.


Certification of Payments (20%):Performs certification review, audits and certifies cash and non-cash vouchers ($40.5 Million annually) on a daily basis with authority to certify $40K per strip code. Ensures that payments are legal, proper and correct and that correct strip codes are affixed to the documents for certification. Ensures adequacy of funding for payment, the accuracy of the charges, application of discounts and/or penalties. Avoids deficiencies by maintaining service standards under ICASS to ensure that Prompt Payment Penalties are avoided. Review, verify and prepare the end-of-year ULO certification for the approval of the Financial Management Officer.

Contact Interactions and Responsibility (10%): Serves as the main FMO point of contact for senior level USDO bank officials as well as Consular fee collection bank officials. Overseas the Mission's Value Added Tax (VAT) reimbursement claim process and the


primary contact for senior Tanzanian Revenue Authority, Ministry of Foreign Affairs and Ministry of Finance officials on all VAT related issues.


Performance Measurements: Model strong interpersonal relations with FMO staff by leading with sensitivity to personality and cultural differences, communication styles, to have a positive effect on staff motivation and morale.


Job holder will perform other related duties as assigned.

How to Apply

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.



For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

Please provide the required documentation listed below with your application:



  1. Current Resume

  2. Degree

  3. Proof of citizenship

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.