"CHENNAI-2021-006" Vacancy Details

About

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFMs Grade is FP 07.  Actual FP salary determined by Washington D.C.

•    All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

•    Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (8-12 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

Serves as the administrative and management expert for the Management Section. In a role that requires a high level of sensitivity and discretion, the incumbent is the Management Section’s primary liaison with all sections at Post, as well as with senior host government officials, state government officials, Non-Governmental Organization’s (NGO), other diplomatic missions, and senior managers within the corporate community, such as Bank of America, Axis Bank, RBL Bank, area hotels, and other business partners.  The position reports directly to the Management Officer and interfaces with all management heads in the section. The incumbent is in charge of controlling access to the Management Officer through scheduling, consultation, and correspondence, and provides research support and administrative input directly to the Management Officer. Working at a managerial level, the Management Secretary regularly advises all members of the management section on administrative protocols, and initiates procedures for accomplishing a diversity of tasks that often present competing priorities. Under minimal supervision, s/he also manages procedures such as tracking leave scheduling for all of the Management section, arranging travel, creating schedules for management visitors, submitting and tracking procurement requests, coordinating management events planning, and serving as the administrative coordinator for high-level visitors, such as the Minister Counselor for Management Affairs. S/he serves as the point of contact for all management notices, expendable supplies, travel orders, and vouchers for the Management Officer and General Services Officers.  The incumbent is the Head Timekeeper for the entire Consulate General of Chennai as well as the Post Payroll Liaison with Bangkok.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Minimum four years of secretarial/administrative experience with a top-level executive in a large business or government office is required.

JOB KNOWLEDGE:  Office administrative, organizational and clerical procedures; regulations; Administrative Notices.  Must have or be willing to quickly obtain knowledge of the consulate hierarchy and operating structure and have the ability to communicate the functions and needs of the management section to other sections and outside agencies.

Education Requirements:

• Bachelor’ degree in Arts (Humanities), Business (Commerce), Science / Technology, Computer Application or Business Administration is required.

Evaluations:

This may be tested.

LANGUAGE: 

1. Fluency in speaking, reading and writing of English is required.


2. Good working knowledge in speaking, reading and writing in Tamil, Telugu, Malayalam, Hindi, or Kannada is required.

SKILLS AND ABILITIES: Ability to work with minimum supervision and under pressure to meet deadlines and ensure smooth operation of the section. Ability to work well with colleagues within the Management section and all other sections of the Consulate and Embassy New Delhi. Must have exceptional interpersonal skills, tact, and good judgment in dealing with senior government officials. Must have excellent organizational skills in electronic record keeping. Must have advanced knowledge in MS Word, MS Excel, MS PowerPoint as well as general internet usage skills. Incumbent must have excellent English language drafting/writing skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Consulate General, Chennai may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*


2. AEFM / USEFM


3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• Copy of Orders/Assignment Notification (or equivalent, if applicable)


• Residency and/or Work Permit: Eligibility to work in India (Applicable to all nationals including host country nationals): Please attach a copy of any one of the document that confirms your legal eligibility to work in India (for example: Work Permit, Residency Permit, Overseas Citizen of India (OCI), Person of Indian Origin (PIO), PAN Card, Voter’s ID, Passport copy, Aadhaar Card/Country identification or equivalent)


• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)


• SF-50 (if applicable)


• Education proof of completion of Bachelor's degree

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Consulate General, Chennai